Executive Secretary & Office Operations Coordinator

Vantage Pacific Partners; Mesa (AZ); On-site; USD 35,000 - 44,000; Full time

Job summary

Vantage Pacific Partners in Mesa, AZ is seeking a detail-oriented Secretary to join our asset management and investment advisory team. The role involves handling administrative tasks, scheduling, correspondence, and supporting team members in a fast-paced office environment.

Qualifications include a high school diploma, proficiency with Microsoft Office, and strong organizational and communication skills. This full-time position offers competitive benefits and growth opportunities in a

Qualifications

• High school diploma or equivalent.
• Previous experience as a Secretary or administrative assistant, preferably in an office setting.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Manage and maintain office records and files, ensuring accuracy and accessibility.
• Handle inbound and outbound correspondence, including phone calls, emails, and mail.
• Schedule meetings and appointments, and coordinate travel arrangements.
• Prepare and distribute meeting agendas, minutes, and other relevant documents.
• Assist with data entry and other administrative tasks as needed.
• Maintain a clean and organized workspace, including supplies and equipment.

Skills

Microsoft Office

Time management

Communication skills

Education

High school diploma or equivalent

Job description

Vantage Pacific Partners in Mesa, AZ is seeking a detail-oriented Secretary to join our asset management and investment advisory team. The role involves handling administrative tasks, scheduling, correspondence, and supporting team members in a fast-paced office environment.

Qualifications include a high school diploma, proficiency with Microsoft Office, and strong organizational and communication skills. This full-time position offers competitive benefits and growth opportunities in a