Secretary

Vantage Pacific Partners; Mesa (AZ); On-site; USD 35,000 - 44,000; Full time

Job summary

Vantage Pacific Partners in Mesa, AZ is seeking a detail-oriented Secretary to join our asset management and investment advisory team. The role involves handling administrative tasks, scheduling, correspondence, and supporting team members in a fast-paced office environment.

Qualifications include a high school diploma, proficiency with Microsoft Office, and strong organizational and communication skills. This full-time position offers competitive benefits and growth opportunities in a

Qualifications

• High school diploma or equivalent.
• Previous experience as a Secretary or administrative assistant, preferably in an office setting.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Manage and maintain office records and files, ensuring accuracy and accessibility.
• Handle inbound and outbound correspondence, including phone calls, emails, and mail.
• Schedule meetings and appointments, and coordinate travel arrangements.
• Prepare and distribute meeting agendas, minutes, and other relevant documents.
• Assist with data entry and other administrative tasks as needed.
• Maintain a clean and organized workspace, including supplies and equipment.

Skills

Microsoft Office

Time management

Communication skills

Education

High school diploma or equivalent

Job description

Vantage Pacific Partners, a prominent firm specializing in asset management and investment advisory services, is seeking a Secretary in Mesa, AZ. This is a full-time position with a salary range of $35,000 - $44,198.

As Secretary, you will manage administrative tasks, ensure effective communication, and support team members. You will handle scheduling, correspondence, and other office duties to maintain a productive environment.

You will work in a dynamic office setting with a team of professionals. The workplace is located in Mesa, AZ, offering a professional and active environment.

The annual salary range for this position is between $35,000 and $44,198, depending on experience and qualifications. Employees in this role can expect comprehensive benefits, including health insurance that covers a wide range of medical services, a retirement plan with employer contributions, and paid time off for vacations, sick days, and personal leave. The benefits package is designed to support the overall well-being and financial security of the employees.

To be successful in this role, you should be highly organized, detail-oriented, and eager to contribute to the team's success. Experience in administrative roles, such as receptionist, office assistant, or administrative coordinator, is preferred. Proficiency in Microsoft Office, including Word, Excel, and Outlook, is required. Strong communication skills, both written and verbal, are essential for effectively managing emails, scheduling appointments, and assisting with various administrative tasks. Additionally, the ability to multitask and prioritize tasks is crucial for maintaining a productive and efficient work environment. Previous experience with customer service or data entry is a plus.

What You Will Do:

• Manage and maintain office records and files, ensuring accuracy and accessibility.
• Handle inbound and outbound correspondence, including phone calls, emails, and mail.
• Schedule meetings and appointments, and coordinate travel arrangements.
• Prepare and distribute meeting agendas, minutes, and other relevant documents.
• Assist with data entry and other administrative tasks as needed.
• Maintain a clean and organized workspace, including supplies and equipment.

What You Bring:

• High school diploma or equivalent.
• Previous experience as a Secretary or administrative assistant, preferably in an office setting.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills."
• Ability to work independently and as part of a team.