Executive Secretary: Independent Admin Support

Yulista Holding; Phoenix (AZ); On-site; USD 38,000 - 52,000; Full time

Job summary

Calista and Subsidiaries seeks a detail-oriented secretary to provide principal secretarial support and manage routine office operations under the supervisor. duties include scheduling, correspondence, and maintaining records, with independence in day-to-day tasks.

The ideal candidate will have HS diploma, strong English communication, and proficiency with Microsoft Windows and Office; experience with government or DoD environments is a plus and the role requires passing a security clearance.

Qualifications

• Must be a high school graduate or equivalent.
• Ability to communicate using the English language.
• Must be able to pass a drug test and obtain a DoD NACI Secret clearance.
• Safeguard government property and maintain security requirements.
• Not an employee of the US Government if conflict of interest.
• Ability to work under general instruction with initiative.
• Excellent written and verbal communication and customer service skills.

Responsibilities

• Screens telephone calls and visitors; responds to information requests.
• Prepare and sign routine nontechnical correspondence.
• Schedule appointments and arrange conferences; assemble materials.
• Attend meetings and report proceedings.
• Review outgoing materials for accuracy and conformance.
• Collect data for routine inquiries and refer non-routine requests.
• Explain procedures to staff; coordinate forms and processing.
• Maintain supervisor's calendar and meeting rooms.
• Maintain internal reports and office files.
• Requisition supplies and services; transcribe dictation.

Skills

Data entry

Office equipment

Customer service

Analytical skills

Decision analysis

Interpersonal skills

Clear written communication

Education

High school diploma

Tools

Microsoft Windows

Microsoft Office 2013/2016

Job description

Calista and Subsidiaries seeks a detail-oriented secretary to provide principal secretarial support and manage routine office operations under the supervisor. duties include scheduling, correspondence, and maintaining records, with independence in day-to-day tasks.

The ideal candidate will have HS diploma, strong English communication, and proficiency with Microsoft Windows and Office; experience with government or DoD environments is a plus and the role requires passing a security clearance.