Executive Secretary & Office Operations Lead

Yulista Holding, LLC; O'Connor (NE); Presencial; USD 40.000 - 55.000; Jornada completa

Descripción de la vacante

Calista is seeking an organized secretary to provide principal secretarial support to a supervisor, handling a range of clerical duties and maintaining day-to-day activities with minimal supervision.

You will manage calendars, draft routine correspondence, prepare material for meetings, and coordinate administrative forms while ensuring accuracy and prompt responses in a fast-paced environment.

Formación

• High school diploma or equivalent required.
• Ability to communicate in English.
• Must pass a drug test and obtain DoD NACI Secret Clearance.
• Must safeguard government property and maintain resource protection.
• Not a U.S. government employee if conflict of interest.
• Adherence to ethics regulations and AFI 64-106.

Responsabilidades

• Screens calls, visitors, and information requests; forward to supervisor as needed.
• Prepare routine correspondence and sign in supervisor's name where appropriate.
• Schedule appointments and arrange meetings; maintain supervisor calendar.
• Attend meetings and report proceedings; take dictation and transcribe notes.
• Maintain internal reports and office files; process forms and purchase supplies.
• Explain procedures to staff and coordinate forms for processing.
• Ensure timeliness and accuracy of mail, letters, and communications.
• Represent office professionally with a neat appearance and strong customer service.

Conocimientos

Data entry accuracy

Customer service

Analytical skills

Interpersonal skills

MS Office proficiency

English communication

Educación

High school graduate or equivalent

Herramientas

Microsoft Office 2013/2016

Windows operating systems

Descripción del empleo

Calista is seeking an organized secretary to provide principal secretarial support to a supervisor, handling a range of clerical duties and maintaining day-to-day activities with minimal supervision.

You will manage calendars, draft routine correspondence, prepare material for meetings, and coordinate administrative forms while ensuring accuracy and prompt responses in a fast-paced environment.