Executive Secretaries and Executive Administrative Assistants

Trade College; Phoenix (AZ); On-site; USD 36,950 - 89,310; Full time

Job summary

A leading educational institution is seeking an Executive Secretary and Executive Administrative Assistant to provide high-level administrative support. The role includes conducting research, preparing reports, and managing correspondence. Strong communication skills and proficiency in Microsoft Office tools are essential. This position offers competitive salary and opportunities for career growth.

Responsibilities

• Provide high-level administrative support, including scheduling and correspondence.
• Conduct research and prepare statistical reports.
• Meet with individuals and groups on behalf of executives.
• Attend meetings to record minutes and document action items.

Skills

Reading Comprehension

Active Listening

Speaking

Writing

Service Orientation

Coordination

Tools

Microsoft Excel

Microsoft Word

Microsoft Office

Microsoft PowerPoint

Microsoft Outlook

SAP

Google Docs

Job description

Executive Secretary and Executive Administrative Assistant

What is an Executive Secretary and Executive Administrative Assistant?

Job Description & Duties Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Life As an Executive Secretary & Executive Administrative Assistant

• File and retrieve corporate documents, records, and reports.
• Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
• Prepare responses to correspondence containing routine inquiries.
• Attend meetings to record minutes.
• Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

Executive Secretary & Executive Administrative Assistant Skills

When polled, Executive Secretaries and Executive Administrative Assistants say the following skills are most frequently used in their jobs:

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Speaking: Talking to others to convey information effectively.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Service Orientation: Actively looking for ways to help people.

Coordination: Adjusting actions in relation to others’ actions.

Related Job Titles for this Occupation:

• Administrative Office Assistant
• Executive Secretary
• Personal Secretary
• Program Support Assistant
• Executive Administrative Assistant

What Kind of Executive Secretary & Executive Administrative Assistant Job Opportunities Are There?

In the United States, there were 685,300 jobs for Executive Secretary and Executive Administrative Assistant in 2016. There is little to no growth in job opportunities for Executive Secretary and Executive Administrative Assistant. There will be an estimated 54,600 positions for Executive Secretary & Executive Administrative Assistant per year.

The states with the most job growth for Executive Secretaries and Executive Administrative Assistants are Maryland, Alaska, and Washington. Watch out if you plan on working in Maine, Connecticut, or Mississippi. These states have the worst job growth for this type of profession.

How Much Does an Executive Secretary & Executive Administrative Assistant Make?

The typical yearly salary for Executive Secretaries and Executive Administrative Assistants is somewhere between $36,950 and $89,310.

Executive Secretaries and Executive Administrative Assistants who work in New York, California, or District of Columbia, make the highest salaries.

What Tools & Technology do Executive Secretaries and Executive Administrative Assistants Use?

Below is a list of the types of tools and technologies that Executive Secretaries and Executive Administrative Assistants may use on a daily basis:

• Microsoft Excel
• Microsoft Word
• Microsoft Office
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Access
• Word processing software
• SAP
• Microsoft Project
• Microsoft SharePoint
• Microsoft Visio
• Microsoft Dynamics
• Facebook
• IBM Notes
• Microsoft Publisher
• Google Docs

Becoming an Executive Secretary & Executive Administrative Assistant

Are there Executive Secretaries and Executive Administrative Assistants education requirements?

What work experience do I need to become an Executive Secretary & Executive Administrative Assistant?

Where Executive Secretaries and Executive Administrative Assistants Are Employed

Below are examples of industries where Executive Secretaries and Executive Administrative Assistants work: