Administration Executive

Lamwork; United States; On-site; USD 42,300 - 51,700; Full time

Job summary

Lamwork is seeking an Administration Executive who will serve as the operational backbone of our departments. This role involves managing calendars, coordinating meetings, and overseeing financial records to ensure audit-ready accuracy.

Key responsibilities include preparing reports, tracking budgets, and ensuring document control. Candidates should possess strong skills in Microsoft Office and possess a certified administrative professional qualification. A competitive salary is offered in line with market standards.

Qualifications

• Experience managing calendars and scheduling for multiple leaders.
• Strong proficiency in Microsoft Office and budget tracking.
• Ability to manage documents and maintain filing systems.

Responsibilities

• Coordinate meeting logistics and track governance decisions.
• Manage executive calendars and resolve scheduling conflicts.
• Prepare management reports and presentations for decision-making.

Skills

Microsoft Office Suite

SAP or ERP Procurement Systems

Attention to Detail

Organizational Skills

Education

Certified Administrative Professional (CAP)

Microsoft Office Specialist (MOS)

Job description

Administration Executive keeps department heads moving by managing calendars, records, budgets, and governance workflows. Explore required skills, salary data, and career path.

Administration Executive Overview

An Administration Executive is the operational backbone of a department or leadership function, translating decisions made in meetings into organized, trackable, and audit-ready administrative outcomes. Day to day, the work spans calendar management, meeting minutes, purchase order processing, expense tracking, vendor coordination, and the preparation of management reports and correspondence. Based on Lamwork's research across Administration Executive job data, this role appears in virtually every sector of the economy, from corporate services and healthcare to education and government, reflecting the universal need for skilled operational support. Organizations depend on this position to uphold the administrative standards that allow senior leaders to focus on strategic priorities rather than procedural detail.

Administration Executive Key Responsibilities

Lamwork's analysis of Administration Executive job postings identifies five core duties that define the role across the broadest range of employers.

• Coordinate meeting logistics - agendas, minutes, and action tracking, ensuring governance decisions are documented and distributed accurately to all stakeholders.
• Manage executive and departmental calendars, resolving scheduling conflicts and prioritizing commitments across multiple senior leaders simultaneously.
• Oversee purchase order processing, expense claims, and monthly budget tracking to maintain financial records that are accurate, timely, and audit-ready.
• Prepare management reports, correspondence, and presentations that give leadership teams reliable data for decision‑making and stakeholder communication.
• Ensure document control and filing systems remain current, organized, and retrievable for internal use, compliance reviews, and external audits.

Administration Executive Required Skills

According to Lamwork's job market data, employers consistently look for the following combination of technical and interpersonal capabilities in Administration Executive candidates.

• Hard Skills: Microsoft Office Suite, SAP or ERP Procurement Systems, Calendar and Scheduling Software, Document Management and Records Control, Budget Monitoring and Expense Reconciliation.
• Soft Skills: Attention to Detail, Organizational Skills, Confidentiality Handling, Stakeholder Coordination, Time Management.

Typical Career Progression for an Administration Executive

• Administrative Assistant
• Administration Executive
• Senior Administration Executive
• Operations Manager or Executive Assistant to C‑Suite

Administration Executive Certifications

• Certified Administrative Professional (CAP) – validates broad administrative and organizational competencies for the US market.
• Microsoft Office Specialist (MOS) – demonstrates advanced proficiency in the productivity tools central to this role's daily work.
• Project Management Professional (PMP) – valuable for executives managing cross‑departmental initiatives and operational workflows.
• Certified Meeting Professional (CMP) – recognized credential for professionals whose role includes significant event and governance meeting coordination.

Administration Executive Salary in the United States

Based on the closest related role, Secretaries and Administrative Assistants, the median annual salary is $47,460 per year. Pay varies meaningfully by the seniority level of the executives supported, whether the role carries governance or board secretariat responsibilities, and the size and sector of the employing organization.