Administrative Executive

Lamwork; United States; On-site; USD 42,714 - 52,206; Full time

Job summary

Lamwork is seeking an Administrative Executive to coordinate executive calendars, manage vendor relationships, and prepare critical reports and documentation. This role supports senior leaders in maintaining operational efficiency and accuracy.

The ideal candidate will demonstrate strong skills in Microsoft Office and Google Workspace, as well as soft skills like attention to detail and time management. Relevant certifications such as CAP or MOS are desirable.

This position is pivotal in ensuring seamless operations within the organization.

Responsibilities

• Coordinate executive calendars, meeting agendas, and travel logistics.
• Prepare reports, board documentation, and correspondence.
• Manage vendor relationships by processing purchase orders.
• Maintain filing systems and records databases.
• Compile and distribute expense summaries and periodic reports.

Skills

Microsoft Office 365

Google Workspace

Calendar and Scheduling Platforms (Outlook, Google Calendar)

Records Management and Document Control Systems

Expense and Invoice Processing Tools

ERP and Procurement Systems (SAP, Ariba)

Attention to Detail

Discretion

Time Management

Prioritization

Cross-Functional Communication

Education

Certified Administrative Professional (CAP)

Microsoft Office Specialist (MOS)

Professional Administrative Certificate of Excellence (PACE)

Project Management Professional (PMP)

Job description

Administrative Executive Overview

Administrative Executive is the operational backbone of a corporate services or general management function, owning the documentation, scheduling, and coordination workflows that senior leaders depend on to meet their daily obligations without interruption. Day to day, this person manages executive calendars, prepares reports and correspondence, liaises with vendors, monitors filing systems, and supports onboarding and compliance processes - often for one to three leaders simultaneously. Based on Lamwork's research across Administrative Executive job data, this role carries a distinct accountability for information accuracy and timeliness that sets it apart from other support functions: the measure of success is whether the right documents reach the right people on schedule, not whether systems are built or projects are delivered.

Administrative Executive Key Responsibilities

• Coordinate executive calendars, meeting agendas, and travel logistics to eliminate scheduling conflicts and missed obligations.
• Prepare reports, board documentation, and correspondence to the accuracy and formatting standards required by senior leadership.
• Manage vendor relationships by processing purchase orders, tracking invoices, and monitoring contract renewal deadlines before they lapse.
• Maintain filing systems and records databases with current, accurate data that meets internal compliance and audit standards.
• Compile and distribute expense summaries, operational data, and periodic reports that give management the information needed for sound decisions.

Administrative Executive Required Skills

• Hard Skills: Microsoft Office 365, Google Workspace, Calendar and Scheduling Platforms (Outlook, Google Calendar), Records Management and Document Control Systems, Expense and Invoice Processing Tools, ERP and Procurement Systems (SAP, Ariba)
• Soft Skills: Attention to Detail, Discretion, Time Management, Prioritization, Cross-Functional Communication

Administrative Executive Certifications

• Certified Administrative Professional (CAP) - validates broad administrative competency and professional standards
• Microsoft Office Specialist (MOS) - demonstrates expert-level proficiency in core productivity tools employers require
• Professional Administrative Certificate of Excellence (PACE) - targets career advancement through operational and communications mastery
• Project Management Professional (PMP) - valued where the role includes cross-functional project coordination responsibilities

Administrative Executive Salary in the United States

The U.S. Bureau of Labor Statistics does not track Administrative Executive as a separate occupation. Based on the closest related role, Secretaries and Administrative Assistants, the median annual salary is $47,460 per year, according to the most recent available data.

Pay for Administrative Executives in practice varies most significantly by seniority level supported (EVP and C‑suite support commands a premium), the degree of board or financial documentation responsibility the role carries, and the sector in which the employer operates.