Executive Assistant (Part Time)

ShineLight, Inc.; Fayetteville (NC); On-site; USD 45,000 - 55,000; Full time

Job summary

ShineLight, Inc. located in Fayetteville, NC is seeking an Executive Administrative Assistant to support the company’s executives with a variety of administrative tasks. The ideal candidate will have 3+ years of relevant experience and be proficient in MS Office.

You will handle documentation, organize contacts, administer communication, and assist with scheduling and travel arrangements. Excellent organization and time management skills are required as you will be responsible for multitasking in a fast-paced environment.

Qualifications

• 3+ years' experience in an Executive Administrative Assistant role or relevant position.
• Proficiency in English and in-depth knowledge of MS Office required.
• Strong planning, organizational skills, and ability to multitask.

Responsibilities

• Create and maintain an efficient documentation and filing system.
• Organize contact between executives and clients.
• Administer calls, messages, and daily correspondence.
• Attend events as assigned, taking dictation and minutes.
• Arrange meetings, appointments, and travels.

Skills

Office management systems

Time management

Verbal communication

Written communication

MS Office

Confidentiality

Education

High School degree

Qualification as personal assistant

Job description

About The Executive Administrative Assistant Position

We are looking for an Executive Administrative Assistant who will consult and assist company’s executives on a range of secretarial and administrative tasks. Your duties will include working on a one-to-one basis and performing assignments related to executive’s working life and communication. We expect you to be competent, organized and able to fulfill your tasks in a timely manner.

Executive Administrative Assistant Responsibilities Are

• Create and maintain an efficient documentation and filing system
• Organize efficient contact between the executives’ and company’s clients
• Administer calls, messages and daily correspondence
• Attend events as assigned, taking dictation and minutes and keeping the corresponding data
• Arrange meetings, appointments and travels, providing reminders
• Handle requests and queries appropriately
• Review office supplies and build relations with suppliers
• Prepare reports, presentations and briefs

Executive Administrative Assistant Requirements Are

• 3+ years' experience of working on an Executive Administrative Assistant, Senior Executive Assistant or other relevant position
• Solid experience with office management systems and procedures
• Proficiency in English and in-depth knowledge of MS Office
• Strong planning and time management skills, with an ability to multitask
• Excellent verbal and written communication skills
• Good knowledge of latest trends in office gadgets and applications
• Reliability, discretion and confidentiality
• High School degree; additional qualification as personal assistant will be a bonus