Executive Administrative Assistant

CBIZ; St. Louis (MO); On-site; USD 32,000 - 42,000; Full time

Job summary

CBIZ is seeking an Administrative Assistant to support daily office operations and executive activities. The role includes preparing documents, managing correspondence, and organizing meetings in a fast-paced environment.

The ideal candidate will have a high school diploma or GED with 2 years of office experience, strong communication skills, and proficiency with standard office software. This position requires on-site presence in St. Louis.

Qualifications

• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally.
• Proficient use of applicable technology for office tasks and documentation.

Responsibilities

• Prepare documents such as invoices, reports, memos, letters, responses to correspondence, surveys, spreadsheets and presentations.
• Read and analyze incoming memos, submissions, mail and reports to determine significance and plan distribution.
• Perform project work and general office duties including ordering supplies and basic bookkeeping.
• File and retrieve documents, records, and reports; greet visitors and assess access to individuals.
• Prepare agendas and arrange meetings; coordinate travel for executives.

Skills

Verbal & written communication

Tech proficiency

Education

Bachelor's degree

Job description

Essential Functions And Primary Duties

• Prepare various documents which may include invoices, reports, memos, letters, responses to correspondence, surveys, spreadsheets and presentations
• Read and analyze incoming memos, submissions, mail and reports to determine significance; plan distribution
• Perform project work
• File and retrieve documents, records, and reports
• Greet visitors and assess access to specific individuals
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Prepare agendas and make arrangements for business meetings
• Make travel arrangements for executives as requested
• Additional responsibilities as assigned

Preferred Qualifications

• Bachelor's degree

Minimum Qualifications

• High school diploma or GED
• 2 years experience in office environment and preferably performing as an administrative assistant
• Must have knowledge of administrative procedures
• Proficient use of applicable technology
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally