Executive Assistant

United Surgical Partners International, Inc; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

United Surgical Partners International, Inc. is seeking an Executive Assistant to support the executive team with high-level administrative duties and project coordination.

You will manage calendars, coordinate meetings, arrange travel, and prepare reports and presentations with attention to accuracy. The role requires strong organizational skills, discretion with confidential information, and excellent communication.

Qualifications

• High school education or equivalent required.
• Bachelor's degree in Business Administration, Healthcare Administration, or related field preferred.
• 2-3 years of executive-level administrative support experience.
• Excellent organizational and time-management skills.
• Strong communication and discretion with confidential information.
• Proficient with Microsoft Office Suite and calendar applications.
• Ability to work independently and collaboratively.

Responsibilities

• Manage executive calendars, meetings, and travel arrangements.
• Prepare correspondence, reports, and presentations to organizational standards.
• Coordinate meetings, agendas, minutes, and action item follow-ups.
• Support project management through research and documentation.
• Maintain confidential files with discretion.
• Produce reports to support decision-making and planning.
• Assist with budget tracking and expense reporting.
• Oversee administrative processes like document control and inventory.
• Serve as liaison between executives, staff, and external stakeholders.
• Help implement administrative policies and drive continuous improvement.

Skills

Calendar management

Executive support

Time management

Discretion

Communication

MS Office

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Email/calendar apps

Job description

The Executive Assistant plays a key role in supporting the executive team and ensuring the smooth operation of administrative functions. As an Assistant Executive, you will provide high-level administrative support, assist with project management, and contribute to the overall efficiency and effectiveness of the department. Your attention to detail, organizational skills, and ability to handle confidential information will be critical in this role.

Responsibilities:

• Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and making travel arrangements.
• Prepare and distribute correspondence, reports, and presentations, ensuring accuracy and adherence to organizational standards.
• Coordinate and facilitate departmental meetings and events, including preparing agendas, taking minutes, and following up on action items.
• Assist with project management activities, including research, data analysis, and preparation of project documentation.
• Maintain confidential files and records, exercising discretion and professionalism in handling sensitive information.
• Conduct research, compile data, and prepare reports to support decision-making and strategic planning.
• Assist with budget management and expense tracking, ensuring adherence to financial guidelines and reporting requirements.
• Coordinate and oversee administrative processes, such as document management, record-keeping, and supply inventory.
• Serve as a liaison between the executive team, departmental staff, and external stakeholders, maintaining effective communication and collaboration.
• Support the implementation of administrative policies, procedures, and initiatives, ensuring compliance and continuous improvement.

Required Skills:

Qualifications:

• High school education and/or equivalent required.
• Bachelor's degree in Business Administration, Healthcare Administration, or a related field is preferred.
• 2-3 years of proven experience in providing administrative support at an executive or senior management level.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail and accuracy in all aspects of work.
• Exceptional communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
• Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and email/calendar applications.
• Ability to handle confidential information with discretion and maintaina high level of professionalism and integrity.
• Strong problem-solving skills and the ability to think critically and proactively.
• Ability to work independently and collaboratively in a team environment, demonstrating flexibility and adaptability.
• Familiarity with healthcare industry regulations and compliance standards is a plus.