Executive Secretaries and Executive Administrative Assistants

Course Advisor, Inc.; United States; On-site; USD 36,950 - 89,310; Full time

Job summary

Course Advisor is looking for an Executive Secretary/Administrative Assistant to provide high-level administrative support. Responsibilities include managing correspondence, preparing reports, and attending meetings to record minutes. The candidate should possess strong skills in communication and organization. The salary range is between $36,950 and $89,310 annually, with demand varying across states in the U.S. Work location is primarily on-site, with responsibilities including payroll processing and clerical tasks.

Responsibilities

• Provide high-level administrative support like preparing reports and handling information requests.
• Prepare responses to routine inquiries and manage correspondence.
• Attend meetings to record minutes and process payroll information.

Skills

Reading Comprehension

Active Listening

Speaking

Writing

Service Orientation

Coordination

Job description

Overview

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Daily Responsibilities

• Prepare responses to correspondence containing routine inquiries.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
• Process payroll information.
• File and retrieve corporate documents, records, and reports.
• Attend meetings to record minutes.

Key Skills

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Speaking: Talking to others to convey information effectively.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Service Orientation: Actively looking for ways to help people.

Coordination: Adjusting actions in relation to others’ actions.

Related Job Titles

• Executive Administrator
• Protocol Officer
• Program Support Specialist
• Executive Staff Assistant
• Assistant to the President

Job Demand

In the United States, there were 685,300 jobs for Executive Secretary and Executive Administrative Assistant in 2016. There is little to no growth in job opportunities for Executive Secretary and Executive Administrative Assistant. The BLS estimates 54,600 yearly job openings in this field.

States with the most job growth: Maryland, Alaska, and Washington. States with the least job growth: Maine, Connecticut, and Mississippi.

Typical Salary Range

The average yearly salary of an Executive Secretary & Executive Administrative Assistant ranges between $36,950 and $89,310. Highest salaries are found in New York, California, and District of Columbia.