Executive Secretariat Program Lead — Publications & Issuances

CA&M, Inc.; Bethesda (MD); On-site; USD 90,000 - 130,000; Full time

Job summary

CA&M, Inc. seeks an Executive Secretariat Program Manager (Publications & Issuances) to support the WRNMMC Executive Secretariat in Bethesda, MD. This on-site role oversees the lifecycle of WRNMMC publications, ensuring compliance with higher HQ guidance and coordinating with senior officials.

The ideal candidate will manage correspondence, tracking systems, templates, and training, while maintaining the publications repository and ensuring timely reviews and archiving per DoD and DHA policies.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Public Administration, or related field (or equivalent experience).
• Minimum five years of executive-level administrative and management support in a federal government or military environment.
• Experience managing official correspondence and task-tracking for a senior-level office.
• Experience interacting with SES, Flag Officers, GS-15, and industry executives.
• Knowledge of DoW and DHA regulations and records management instructions.
• Proficiency with Microsoft Office and SharePoint portals.
• Mastery of English grammar and editing of executive-level documents.

Responsibilities

• Manage and execute the WRNMMC Publications and Issuances Program within the Executive Secretariat.
• Oversee the full lifecycle of publications, including development, coordination, review, approval, dissemination, review and cancellation.
• Ensure publications comply with DoD, DHA, and WRNMMC guidance.
• Review publications for proper format, structure, clarity, and enforceability.
• Align policies, procedures, and forms; return non-compliant documents with corrective guidance.
• Coordinate staffing across WRNMMC directorates and stakeholders.
• Ensure required reviews (legal, safety, clinical, administrative) are completed.
• Maintain publications repository with current versions and access control.
• Archive obsolete publications per records management policy.
• Develop templates and formatting standards for WRNMMC publications.
• Provide training and support to directorates in publication development and revision.
• Maintain a centralized tracking system for publications and issuances.
• Provide status updates, metrics, and trend analysis on publication reviews and program effectiveness.
• Provide operational support across Executive Secretariat functions during absences or surge periods.

Skills

Executive-level administrative support

Communication skills

Office automation

Interpersonal skills

Analytical problem solving

Education

Bachelor's degree in Business Admin / Communications / Public Administration

Tools

Microsoft Office Suite

SharePoint

Job description

CA&M, Inc. seeks an Executive Secretariat Program Manager (Publications & Issuances) to support the WRNMMC Executive Secretariat in Bethesda, MD. This on-site role oversees the lifecycle of WRNMMC publications, ensuring compliance with higher HQ guidance and coordinating with senior officials.

The ideal candidate will manage correspondence, tracking systems, templates, and training, while maintaining the publications repository and ensuring timely reviews and archiving per DoD and DHA policies.