Executive Secretariat Program Manager - Publications & Issuances

CA M; Bethesda (MD); On-site; USD 90,000 - 120,000; Full time

Job summary

CA&M in Bethesda, MD seeks an Executive Secretariat Program Manager (Publications & Issuances) to serve as the central authority for WRNMMC publications lifecycle, ensuring compliance with DoD/DHA policies and effective coordination with senior officials.

The role requires managing timelines, templates, reviews, and repository integrity, coordinating staffing across directorates, and providing training and operational support for executive secretariat functions on-site.

Qualifications

• Bachelor's degree or equivalent experience in business/communications/public administration or related field.
• 5+ years of executive-level admin support in federal government or military environments, preferably at a senior level.
• Experience managing official correspondence and tracking for a senior office.

Responsibilities

• Manage the WRNMMC Publications and Issuances Program within the Executive Secretariat.
• Oversee full lifecycle of publications: development, coordination, review, approval, dissemination, review cycles.
• Ensure publications comply with DoD, DHA, and WRNMMC guidance.

Skills

Executive support

DoD knowledge

Correspondence management

Office automation

Communication

DoW awareness

SharePoint

Staff coordination

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

Task tracking databases

Job description

CA&M is seekinga highly skilled Executive Secretariat Program Manager (Publications & Issuances) to support the Executive Secretariat at the Walter Reed National Military Medical Center. This position serves as the central authority for managing the lifecycle of WRNMMC publications and issuances and ensuring all policies, administrative instructions, and procedural documents are compliant, properly coordinated, and aligned with higher headquarters guidance. This is a contingent hire position based on award, and is on-site in Bethesda, MD.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, Public Administration, or related field (or equivalent experience).
• A minimum of five (5) years of demonstrated experience providing executive-level administrative and management support within a federal government or military environment, preferably at a senior executive level.
• Demonstrated experience managing official correspondence and task-tracking systems for a senior-level office.
• Proven experience in an environment requiring interaction with high-level officials (e.g., SES, Flag Officers, GS-15, industry executives) and their staffs.
• Extensive knowledge of the military command structure, missions, and organizational relationships within the Department of War (DoW).
• In-depth knowledge of pertinent regulations and policies affecting government administration, including DoW/DHA correspondence management (e.g., DoD Manual 5110.04-M) and records management instructions.
• Expert proficiency in the use of office automation systems, including but not limited to Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• The contractor must be proficient in or demonstrate the ability to become proficient within 30 days, the specific government-provided correspondence tracking database and the Executive Secretariat SharePoint portal system.
• Mastery of the English language, including grammar, sentence structure, and punctuation, for the purpose of drafting and editing executive-level documents.
• Superior written communication skills, with a demonstrated ability to draft, edit, and proofread a variety of executive-level products (e.g., talking papers, briefs, official responses) that are clear, concise, and require minimal revision.
• Excellent oral communication and interpersonal skills, with the ability to effectively communicate with personnel at all levels and build cooperative working relationships.
• Strong analytical and problem-solving skills, with the ability to evaluate administrative processes, identify issues, gather data, and draw logical conclusions.
• Experience within DoW, DHA, or Military Treatment Facility (MTF) environments preferred.

Key Responsibilities:

• Manage and execute the WRNMMC Publications and Issuances Program within the Executive Secretariat.
• Oversee the full lifecycle of publications, including development, coordination, review, approval, dissemination, periodic review, and cancellation.
• Ensure all publications comply with DoD, DHA, and WRNMMC guidance.
• Review all publications for proper format, structure, clarity, and enforceability.
• Ensure alignment between policies, procedures, and associated forms.
• Return non-compliant or incomplete documents with corrective guidance.
• Coordinate staffing across WRNMMC directorates and stakeholders.
• Ensure required reviews (e.g. legal, safety, clinical, administrative) are completed.
• Track review cycles and enforce timely updates.
• Maintain the WRNMMC publications repository, ensuring all documents are current, properly version-controlled, and accessible.
• Ensure obsolete or superseded publications are archived or cancelled in accordance with records management policy.
• Develop templates, formatting standards, and guidance for WRNMMC publications.
• Provide training and direct support to directorates in the development and revision of publications and issuances.
• Maintain a centralized tracking system for all publications and issuances.
• Provide status updates, metrics, and trend analysis on publication reviews, overdue actions, and program effectiveness.
• Provide operational support across Executive Secretariat functions, including correspondence management, records management, and forms management, during periods of absence, surge operations, or as directed.