Executive Search Coordinator - Hybrid, High-Impact

Beacon Hill Staffing Group; Boston (MA); Hybrid; USD 81,000 - 99,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Leave programs

Job summary

Beacon Hill Staffing Group in Boston is seeking a Search Administrator to coordinate executive-level searches and support senior team members throughout the search process. The role manages complex scheduling, interview calendars, travel logistics, and prepares search materials, with a strong emphasis on professional candidate and client communications.

The ideal candidates have 5+ years of administrative, project coordination, or executive support experience, proficiency with Microsoft Office,

Qualifications

• 5+ years of administrative, project coordination, or executive support experience.
• Exceptional attention to detail and polished communication skills.
• Experience coordinating executive searches and calendars.

Responsibilities

• Coordinate multiple executive searches and keep timelines, meetings, and deliverables organized.
• Manage complex interview scheduling and calendars across multiple stakeholders.
• Communicate directly with senior-level candidates and clients with a highly professional experience.
• Coordinate occasional candidate travel and related logistics.
• Prepare, edit, and proofread search documents, correspondence, and presentations.
• Create materials to support business development efforts; shift across projects.

Skills

Administrative support

Project coordination

Executive support

Attention to detail

Strong communication

Education

Degree: Preferred

Tools

Microsoft Office

Zoom

CRM platforms

Job description

Beacon Hill Staffing Group in Boston is seeking a Search Administrator to coordinate executive-level searches and support senior team members throughout the search process. The role manages complex scheduling, interview calendars, travel logistics, and prepares search materials, with a strong emphasis on professional candidate and client communications.

The ideal candidates have 5+ years of administrative, project coordination, or executive support experience, proficiency with Microsoft Office,