Executive School Secretary

Indian Prairie School District 204; Aurora (IL); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Benefits as described in IPCA contract

Job summary

Indian Prairie School District 204 is seeking an administrative assistant to provide secretarial support to the Principal and building staff in an Elementary School setting. This is a 1.0 FTE, 12-month position beginning January 4, 2027.

Responsibilities include maintaining files and databases, greeting visitors and staff, coordinating substitutes, preparing correspondence, monitoring the budget, processing purchases, coordinating field trips, and publishing the school calendar.

Qualifications

• Strong clerical and organizational skills are required.
• Ability to greet visitors and handle inquiries professionally.
• Proficiency with basic office software and database systems.

Responsibilities

• Plan, organize, maintain and update files, records and databases.
• Greet visitors, students, and staff; answer calls and route as needed.
• Record staff attendance and arrange substitutes for planned absences.
• Prepare correspondence, reports and memos from notes and direction.
• Monitor school budget and assist with annual budget preparation.
• Prepare purchase orders and process invoices for payment.
• Coordinate field trips, bus schedules and parental consent.
• Publish school calendar and coordinate staff work schedules.

Skills

Organization

Communication

Microsoft Office

Multitasking

Attention to detail

Team collaboration

Tools

Microsoft Office

School database software

Job description

Indian Prairie School District 204 is seeking an administrative assistant to provide secretarial support to the Principal and building staff in an Elementary School setting. This is a 1.0 FTE, 12-month position beginning January 4, 2027.

Responsibilities include maintaining files and databases, greeting visitors and staff, coordinating substitutes, preparing correspondence, monitoring the budget, processing purchases, coordinating field trips, and publishing the school calendar.