Principal Secretary

Indian Prairie School District 204; Aurora (IL); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Benefits as described in IPCA contract

Job summary

Indian Prairie School District 204 is seeking an administrative assistant to provide secretarial support to the Principal and building staff in an Elementary School setting. This is a 1.0 FTE, 12-month position beginning January 4, 2027.

Responsibilities include maintaining files and databases, greeting visitors and staff, coordinating substitutes, preparing correspondence, monitoring the budget, processing purchases, coordinating field trips, and publishing the school calendar.

Qualifications

• Strong clerical and organizational skills are required.
• Ability to greet visitors and handle inquiries professionally.
• Proficiency with basic office software and database systems.

Responsibilities

• Plan, organize, maintain and update files, records and databases.
• Greet visitors, students, and staff; answer calls and route as needed.
• Record staff attendance and arrange substitutes for planned absences.
• Prepare correspondence, reports and memos from notes and direction.
• Monitor school budget and assist with annual budget preparation.
• Prepare purchase orders and process invoices for payment.
• Coordinate field trips, bus schedules and parental consent.
• Publish school calendar and coordinate staff work schedules.

Skills

Organization

Communication

Microsoft Office

Multitasking

Attention to detail

Team collaboration

Tools

Microsoft Office

School database software

Job description

Description: Perform duties to provide administrative and secretarial support to Principal and building staff. This is a 1.0 FTE, 12 month position, beginning on 1/4/2027.

Job Summary

• Plan, organize, maintain and update a variety of files, records and databases.
• Greet visitors, students, and staff, answer incoming telephone calls, provide appropriate information or take message and refer to appropriate staff.
• Record staff attendance. Arrange substitutes for planned absences and coordinate staff coverage.
• Prepare correspondence, reports, documents and memos working from notes and direction. Compose routine correspondence on own.
• Monitor school budget, verify account activity and assist with annual budget preparation.
• Prepare purchase orders for office, class room or activities supplies, place order, verify receipt and prepare invoice for payment.
• Count, verify and prepare student activity collections for deposits. Maintain records of account balances.
• Coordinate field trips notify bus company, set schedule, ensure parental consent received and coordinate staffing needs.
• Prepare and review substitute staff timesheets. Forward to District Office for payroll processing.
• Coordinate annual registration process.
• Work effectively with staff to coordinate and establish work schedules for planned projects.
• Maintain and publish school calendar.
• Handle bussing questions and resolve problems.
• Use personal computer and general office equipment. Demonstrate proficiency using the technology and computer-based programs provided by the District. Use these programs to effectively manage and organize files, communication, records and databases.

Perform other duties as assigned.

Working Conditions: Office within an Elementary School.

Rate of pay: $21.25-$22.95/hour

Benefits: Benefits as described in IPCA contract can be found here: IPCA Agreement 2026-2030 .

Selection Procedure: Qualified candidates will be contacted by the appropriate building administrator.