School Secretary

Applitrack; Peoria (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

St. Mark School in Peoria, IL seeks a School Administrative Assistant to provide clerical and secretarial support to school administrators. The role includes data entry for enrollment, managing calendars, preparing notices, and assisting with events and communications.

The position requires strong organizational skills, confidentiality, and proficiency with MS Office; prior school office experience is a plus. 12-month position, ASAP start.

Qualifications

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Responsibilities

• Prepares, copies and distributes notices, memoranda or other correspondence for informing staff regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and maintaining calendar of school and students events for coordination of events.
• Assists in maintaining documents, files and records for up-to-date reference and audit trail for compliance.
• Prepare purchase orders for submission to the school district's accounting/finance office.
• Assists in maintaining inventories of supplies and materials for ensuring items' availability.
• Assist visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provide information and assistance to callers.
• Distribute incoming mail appropriately; sends outgoing mail.
• Registers new students, entering data into computer system regarding enrollment and student records (e.g., transportation, free/reduced lunch, attendance).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties.

Skills

Oral & written communication

Time management

Data entry

Confidentiality

Organizational skills

Problem solving

Diversity awareness

Attention to detail

Instructions following

Team collaboration

Phone & reception

Tools

MS Office Suite

Job description

• Position Type: Secretarial/Clerical/ Secretary - 12-Months
• Date Posted: 6/16/2026
• Location: St. Mark School (Peoria)
• Date Available: ASAP

School Administrative Assistant

Position Purpose

Under the direct supervision of the principal or other administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Functions

• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assist visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provide information and assistance to callers.
• Distribute incoming mail appropriately; sends outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note:

The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.

Postings current as of 10/6/2026 11:49:01 PM CST.

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