Executive Scheduler & Onboarding Coordinator

Rwdy, Inc.; Spring, Northern (TX, KY); Hybrid; USD 23,000 - 32,000; Full time

Job summary

Rwdy, Inc. is seeking an Administrative Assistant I to support a fast-paced organization of about 60 employees in Spring, TX. You will help with administrative tasks, calendar management for multiple managers, onboarding, and event coordination to keep operations running smoothly.

The ideal candidate is highly organized, detail-oriented, and a clear communicator who enjoys helping others succeed. This role offers hands-on exposure to a growing team and opportunities to streamline processes.

Qualifications

• Strong organizational and communication skills.
• Ability to manage calendars for multiple managers across time zones.
• Proactive and detail-oriented.

Responsibilities

• Manage calendars for three to five managers.
• Schedule, coordinate, and reschedule meetings across teams and time zones.
• Resolve scheduling conflicts and optimize leaders' time.
• Coordinate recurring meetings and leadership sessions.
• Support daily administrative tasks for ~60 employees.
• Reserve conference rooms and meeting spaces.
• Arrange meeting logistics including setup and catering.
• Maintain distribution lists, email aliases, and user groups.
• Order office supplies and submit maintenance requests.
• Maintain records per company policies.
• Serve as primary point of contact for new hires before and during first days.
• Coordinate onboarding activities and first-day logistics.

Skills

Organizational skills

Communication

Proactive

Job description

Rwdy, Inc. is seeking an Administrative Assistant I to support a fast-paced organization of about 60 employees in Spring, TX. You will help with administrative tasks, calendar management for multiple managers, onboarding, and event coordination to keep operations running smoothly.

The ideal candidate is highly organized, detail-oriented, and a clear communicator who enjoys helping others succeed. This role offers hands-on exposure to a growing team and opportunities to streamline processes.