Administrative Assistant I

Rwdy, Inc.; Spring, Northern (TX, KY); Hybrid; USD 23,000 - 32,000; Full time

Job summary

Rwdy, Inc. is seeking an Administrative Assistant I to support a fast-paced organization of about 60 employees in Spring, TX. You will help with administrative tasks, calendar management for multiple managers, onboarding, and event coordination to keep operations running smoothly.

The ideal candidate is highly organized, detail-oriented, and a clear communicator who enjoys helping others succeed. This role offers hands-on exposure to a growing team and opportunities to streamline processes.

Qualifications

• Strong organizational and communication skills.
• Ability to manage calendars for multiple managers across time zones.
• Proactive and detail-oriented.

Responsibilities

• Manage calendars for three to five managers.
• Schedule, coordinate, and reschedule meetings across teams and time zones.
• Resolve scheduling conflicts and optimize leaders' time.
• Coordinate recurring meetings and leadership sessions.
• Support daily administrative tasks for ~60 employees.
• Reserve conference rooms and meeting spaces.
• Arrange meeting logistics including setup and catering.
• Maintain distribution lists, email aliases, and user groups.
• Order office supplies and submit maintenance requests.
• Maintain records per company policies.
• Serve as primary point of contact for new hires before and during first days.
• Coordinate onboarding activities and first-day logistics.

Skills

Organizational skills

Communication

Proactive

Job description

Job Title Administrative Assistant I

Compensation $20.00/hr

Location Spring, TX 77389

Scope The Administrative Assistant I will support a fast-paced organization of approximately 60 employees by providing administrative, scheduling, onboarding, and event-coordination support. The ideal candidate will be highly organized, proactive, detail-oriented, and an effective communicator who enjoys helping others succeed.

Key Responsibilities

Executive and Calendar Management

• Manage complex calendars for three to five managers.
• Schedule, coordinate, and reschedule meetings across multiple teams and time zones.
• Resolve scheduling conflicts and help ensure the efficient use of leaders’ time.
• Coordinate recurring meetings, staff meetings, and leadership sessions.

Office and Team Coordination

• Support the daily administrative needs of approximately 60 employees.
• Reserve conference rooms and meeting spaces.
• Coordinate meeting logistics, including room setup and catering when needed.
• Maintain and update distribution lists, email aliases, and user groups.
• Order office supplies and submit maintenance requests.
• Maintain records in accordance with company policies.

Employee Onboarding

• Serve as a primary point of contact for new hires before and during their first days.
• Coordinate onboarding activities and first-day logistics.