Administrative Coordinator: Scheduling, Onboarding & Events

Rwdy-Inc; Spring (TX); On-site; USD 23,000 - 32,000; Full time

Job summary

Rwdy-Inc is seeking an Administrative Assistant I in Spring, TX to support a fast-paced organization of about 60 employees. This role handles executive and calendar management, onboarding, and event coordination, delivering proactive, detail-oriented administrative support to help leaders and teams stay organized.

The ideal candidate will manage complex calendars, coordinate meetings across time zones, handle onboarding logistics, reserve spaces, and maintain records.

Responsibilities

• Manage complex calendars for three to five managers.
• Schedule, coordinate, and reschedule meetings across multiple teams and time zones.
• Resolve scheduling conflicts and help ensure the efficient use of leaders’ time.
• Coordinate recurring meetings, staff meetings, and leadership sessions.
• Support the daily administrative needs of approximately 60 employees.
• Reserve conference rooms and meeting spaces.
• Coordinate meeting logistics, including room setup and catering when needed.
• Maintain and update distribution lists, email aliases, and user groups.
• Order office supplies and submit maintenance requests.
• Maintain records in accordance with company policies.
• Serve as a primary point of contact for new hires before and during their first days.
• Coordinate onboarding activities and first-day logistics.

Job description

Rwdy-Inc is seeking an Administrative Assistant I in Spring, TX to support a fast-paced organization of about 60 employees. This role handles executive and calendar management, onboarding, and event coordination, delivering proactive, detail-oriented administrative support to help leaders and teams stay organized.

The ideal candidate will manage complex calendars, coordinate meetings across time zones, handle onboarding logistics, reserve spaces, and maintain records.