Administrative Assistant I

Airswift; Spring (TX); On-site; USD 32,000 - 40,000; Full time

Job summary

Airswift in Spring, Texas is seeking an Administrative Assistant I to support a busy on-site team of about 60 employees. The role focuses on calendar management, onboarding coordination, event planning, and day-to-day office support.

Ideal candidates will be highly organized with excellent written and verbal communication, and proficient in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint). Flexibility in schedule and the ability to manage multiple priorities are essential.

Qualifications

• Experience managing multiple calendars and scheduling priorities.
• Experience supporting day-to-day administrative needs within a fast-paced team environment.
• Experience coordinating onboarding activities and first-day logistics for new employees.
• Experience organising meetings, room bookings, catering, and related administrative logistics.
• Ability to manage multiple priorities simultaneously with minimal supervision.

Responsibilities

• Manage calendar for on-site team and scheduling.
• Coordinate onboarding activities and first-day logistics for new employees.
• Plan team events and employee engagement activities.
• Provide day-to-day office support and maintain documentation.

Skills

Calendar management

Onboarding coordination

Event planning

Office support

Communication skills

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Job Title: Administrative Assistant I Duration: 1 year contract with potential extension Schedule: 8hr/day with some flexibility (~7:30am-4:30pm) Location: Spring, TX (On-site)

This opportunity is suited to an organised administrative professional who can support a busy on-site team environment through calendar management, onboarding coordination, event planning, and day-to-day office support. The role plays an important part in keeping operations running smoothly for a group of approximately 60 employees, while ensuring a professional and efficient experience for managers, new starters, and the wider team. This position will appeal to candidates with strong scheduling expertise, excellent communication skills, and experience working across Microsoft 365 tools.

Required Experience

• Demonstrated experience managing multiple calendars and scheduling priorities.
• Experience supporting day-to-day administrative needs within a fast-paced team environment.
• Experience coordinating onboarding activities and first-day logistics for new employees.
• Experience organising meetings, room bookings, catering, and related administrative logistics.
• Ability to manage multiple priorities simultaneously with minimal supervision.

Required Skills

• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Strong customer-service mindset and professional demeanour.
• Ability to track action items, support follow-up communications, and maintain organisational documentation.
• Problem solving, initiative, ownership, adaptability, and collaboration.

Preferred Qualifications

• Experience supporting multiple managers or senior leaders.
• Experience planning team events and employee engagement activities.
• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
• Familiarity with maintaining distribution lists, shared mailboxes, and collaboration tools.

About Airswift

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.

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