Administrative Assistant I: On-site Scheduling & Onboarding

Airswift; Spring (TX); On-site; USD 32,000 - 40,000; Full time

Job summary

Airswift in Spring, Texas is seeking an Administrative Assistant I to support a busy on-site team of about 60 employees. The role focuses on calendar management, onboarding coordination, event planning, and day-to-day office support.

Ideal candidates will be highly organized with excellent written and verbal communication, and proficient in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint). Flexibility in schedule and the ability to manage multiple priorities are essential.

Qualifications

• Experience managing multiple calendars and scheduling priorities.
• Experience supporting day-to-day administrative needs within a fast-paced team environment.
• Experience coordinating onboarding activities and first-day logistics for new employees.
• Experience organising meetings, room bookings, catering, and related administrative logistics.
• Ability to manage multiple priorities simultaneously with minimal supervision.

Responsibilities

• Manage calendar for on-site team and scheduling.
• Coordinate onboarding activities and first-day logistics for new employees.
• Plan team events and employee engagement activities.
• Provide day-to-day office support and maintain documentation.

Skills

Calendar management

Onboarding coordination

Event planning

Office support

Communication skills

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Airswift in Spring, Texas is seeking an Administrative Assistant I to support a busy on-site team of about 60 employees. The role focuses on calendar management, onboarding coordination, event planning, and day-to-day office support.

Ideal candidates will be highly organized with excellent written and verbal communication, and proficient in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint). Flexibility in schedule and the ability to manage multiple priorities are essential.