Administrative Assistant I

RWDY Inc.; Spring (TX); On-site; USD 26,000 - 30,000; Full time

Job summary

RWDY Inc. in Spring, TX is seeking an Administrative Assistant I to support a fast-paced organization of about 60 employees. You will handle administrative tasks, scheduling, onboarding and event coordination with a focus on proactive communication and service.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities across calendars and teams. This entry-level role offers growth opportunities and will support leaders and staff daily.

Responsibilities

• Manage calendars for three to five managers across time zones.
• Schedule, coordinate, and reschedule meetings and events.
• Resolve scheduling conflicts and optimize leaders' time.
• Coordinate recurring staff meetings and leadership sessions.
• Support daily administrative needs for ~60 employees.
• Reserve conference rooms and meeting spaces; arrange catering when needed.
• Serve as onboarding liaison for new hires and coordinate first-day logistics.

Job description

Job Title

Administrative Assistant I

Compensation

$20.00/hr

Location

Spring, TX 77389

Scope

The Administrative Assistant I will support a fast-paced organization of approximately 60 employees by providing administrative, scheduling, onboarding, and event-coordination support. The ideal candidate will be highly organized, proactive, detail-oriented, and an effective communicator who enjoys helping others succeed.

Key Responsibilities

Executive and Calendar Management

• Manage complex calendars for three to five managers.
• Schedule, coordinate, and reschedule meetings across multiple teams and time zones.
• Resolve scheduling conflicts and help ensure the efficient use of leaders’ time.
• Coordinate recurring meetings, staff meetings, and leadership sessions.

Office and Team Coordination

• Support the daily administrative needs of approximately 60 employees.
• Reserve conference rooms and meeting spaces.
• Coordinate meeting logistics, including room setup and catering when needed.
• Maintain and update distribution lists, email aliases, and user groups.
• Order office supplies and submit maintenance requests.
• Maintain records in accordance with company policies.

Employee Onboarding

• Serve as a primary point of contact for new hires before and during their first days.
• Coordinate onboarding activities and first-day logistics.