Administrative Assistant

Danos; Spring (PA); On-site; USD 28,000 - 41,000; Full time

Job summary

Danos is seeking an Administrative Assistant Contractor to support a fast-paced team of about 60 employees in Spring, TX. You will manage calendars for multiple managers, coordinate meetings across time zones, and organize onboarding and office logistics.

The role emphasizes proactive organization, clear communication, and attention to detail to keep daily operations running smoothly and employees engaged.

Qualifications

• Experience managing multiple calendars and scheduling priorities.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities with minimal supervision.
• Professional demeanor and strong customer-service skills.

Responsibilities

• Manage complex calendars for 3–5 managers.
• Schedule, coordinate, and reschedule meetings across multiple teams and time zones.
• Resolve scheduling conflicts and coordinate recurring meetings, staff meetings, and leadership sessions.
• Reserve conference rooms and coordinate meeting logistics, room setup, and catering.
• Support the daily administrative needs of approximately 60 employees.
• Maintain distribution lists, email aliases, user groups, contact lists, and organizational records.
• Order office supplies and submit maintenance requests.
• Coordinate new-hire onboarding and first-day logistics.
• Provide new hires with arrival instructions, facility information, team introductions, and office tours.
• Organize employee birthdays, recognition activities, team meals, and morale-building events.
• Coordinate team-building activities, offsite meetings, holiday events, volunteer activities, and employee appreciation initiatives.
• Provide general administrative support to managers and team members.
• Track action items and assist with follow-up communications.
• Retrieve, compile, and report information requested by managers.
• Identify opportunities to improve administrative processes and team efficiency.

Skills

Calendar management

Scheduling

Organizational skills

Communication

Detail orientation

Multitasking

Customer service

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Overview

The Administrative Assistant Contractor provides administrative and organizational support for a fast-paced team of approximately 60 employees. This position is responsible for calendar management, meeting coordination, employee onboarding, office support, and employee engagement activities. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while providing professional support to managers and team members.

Responsibilities

• Manage complex calendars for 3–5 managers.
• Schedule, coordinate, and reschedule meetings across multiple teams and time zones.
• Resolve scheduling conflicts and coordinate recurring meetings, staff meetings, and leadership sessions.
• Reserve conference rooms and coordinate meeting logistics, room setup, and catering.
• Support the daily administrative needs of approximately 60 employees.
• Maintain distribution lists, email aliases, user groups, contact lists, and organizational records.
• Order office supplies and submit maintenance requests.
• Coordinate new-hire onboarding and first-day logistics.
• Provide new hires with arrival instructions, facility information, team introductions, and office tours.
• Organize employee birthdays, recognition activities, team meals, and morale-building events.
• Coordinate team-building activities, offsite meetings, holiday events, volunteer activities, and employee appreciation initiatives.
• Provide general administrative support to managers and team members.
• Track action items and assist with follow-up communications.
• Retrieve, compile, and report information requested by managers.
• Identify opportunities to improve administrative processes and team efficiency.

Qualifications

• Experience managing multiple calendars and scheduling priorities.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities with minimal supervision.
• Professional demeanor and strong customer-service skills.
• Experience supporting multiple managers or senior leaders preferred.
• Experience coordinating meetings, events, or employee engagement activities preferred.
• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint preferred.
• Familiarity with distribution lists, shared mailboxes, and collaboration tools preferred.
• Strong problem-solving, communication, organization, adaptability, and prioritization skills.
• Ability to work full-time and on-site in Spring, Texas.
• Ability to meet all job requirements.