Executive Receptionist & Office Operations Lead

The HEICO Companies, LLC; Exeter (NH); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid Time Off (PTO)

Sick Time

Paid Parental Leave

401(k) plan with employer matching

Education reimbursement

Relocation assistance

Climate-controlled facility

Subsidized vending and on-site break

Complimentary coffee and refreshments

Modern work environment with advanced?

Job summary

The HEICO Companies, LLC is seeking an Executive Receptionist to be the first point of contact for visitors at our Exeter, NH facility. You will interface with multiple departments and executives to support operations and respond to targeted customer inquiries with professional service and a courteous demeanor.

Reporting to the Vice President of Sales, this role requires strong MS Office skills, calendar management, event planning, and a polished professional presence.

Qualifications

• Associate's degree in business administration or related field; experience accepted.
• Outgoing, friendly, and inviting demeanor.
• Treating each visitor as a valuable guest to our facility.
• Strong working knowledge of MS Office, including Outlook calendar management.
• Outstanding customer service with a customer-focused mindset.
• Professional demeanor with strong business acumen.
• Event planning experience.
• Familiarity with a complex manufacturing environment.
• Exceptional attention to detail.
• Excellent communication/interpersonal skills with all levels of the organization.

Responsibilities

• Strive towards a culture of proactive safety.
• Point person for various customer inquiries: providing updates and administrative support to our valued customers and sales team.
• Receive all guests and visitors to the facility.
• Manage calendars for shared spaces.
• Take the lead on event planning for all company events, conferences, and c-suite meetings.
• Support President with various administrative functions as requested.
• Ensure various supplies located throughout the facility maintain appropriate stocking levels.
• Receive, sort, and distribute daily mail as required.
• Provide administrative support to various departments as requested.
• Other duties as assigned.

Skills

Outgoing demeanor

MS Office

Outlook calendar

Customer service

Professionalism

Event planning

Communication

Attention to detail

Education

Associate's degree in business administration or related field

Tools

MS Office

Outlook calendar

Job description

The HEICO Companies, LLC is seeking an Executive Receptionist to be the first point of contact for visitors at our Exeter, NH facility. You will interface with multiple departments and executives to support operations and respond to targeted customer inquiries with professional service and a courteous demeanor.

Reporting to the Vice President of Sales, this role requires strong MS Office skills, calendar management, event planning, and a polished professional presence.