Executive Projects Assistant

Full Picture; New York (NY); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Hybrid work model (NY/LA)

PTO & tenure-based leave

Mental health days

401(k)

Company outings

FPU & CEO master classes

Mentorship

Job summary

Full Picture seeks an Assistant, Special Projects, to provide comprehensive administrative and project support to a senior executive. This role is based in New York City with five days in the office and occasional remote opportunities.

The position involves managing calendars, coordinating meetings, preparing reports, and researching new contacts and events. It offers exposure to multiple divisions and a path to growth within an entrepreneurial, fast-paced environment.

Qualifications

• Must be highly organized in a fast-paced environment.
• Exceptional attention to detail and thorough proofreading.
• Excellent verbal communication; concise information sharing.
• Strong note-taking and record-keeping abilities.
• Solid project management mindset; sees tasks to completion.
• Proactive self-starter; works with minimal supervision.
• Flexible, calm under pressure; meets deadlines.
• Open to feedback and able to adjust accordingly.
• Able to manage multiple projects simultaneously.
• Discreet, service-oriented mindset with colleagues and clients.
• Curious about media and pop culture; culture scout.
• Handles confidential information with discretion.

Responsibilities

• Careful management of executive calendar and meetings with details.
• Handle executive communications; record messages accurately.
• Support executive to stay on time, prepared, and proactive.
• Contribute ideas and practical solutions to tasks and projects.
• Update to-do lists and project tracking; manage inbox and calendar.
• Prepare expense reports and manage contacts.
• Organize digital and physical documents and systems.
• Track active projects and client deliverables; report progress.
• Assist in development, management, and execution of events for the CEO.
• Conduct research for new contacts, conferences, and relationships.

Skills

Highly organized

Attention to detail

Verbal communication

Note taking

Project management

Self-starter

Calm under pressure

Open to feedback

Multitasking

Service mindset

Confidentiality

Culture scout

Job description

Full Picture seeks an Assistant, Special Projects, to provide comprehensive administrative and project support to a senior executive. This role is based in New York City with five days in the office and occasional remote opportunities.

The position involves managing calendars, coordinating meetings, preparing reports, and researching new contacts and events. It offers exposure to multiple divisions and a path to growth within an entrepreneurial, fast-paced environment.