Senior Executive Assistant & Project Coordinator

Insight Global; Dallas (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

Insight Global seeks an Executive Assistant to support 4-5 senior executives in a fast-paced environment. The role includes complex calendar management, travel planning, expense reporting, and executive communications, with project coordination responsibilities across budgets and headcount tracking.

Strong organization and proactive problem-solving are essential for success. The ideal candidate will create reports and presentations using Microsoft 365 tools, identify process improvements, and

Qualifications

• Experience supporting multiple senior leaders, including C-suite or equivalent.
• Strong calendar management, travel arrangements, meetings, expenses and confidential information handling.
• Proactive, detail-oriented with outstanding follow-through and data accuracy.
• Excellent stakeholder management and communication across diverse teams.
• Proficient in Microsoft 365 tools and rapid process adaptation.

Responsibilities

• Manage complex calendars, meetings, and travel for senior executives.
• Coordinate meetings, prepare agendas, and track action items to deadlines.
• Prepare reports, presentations, trackers, and other documents.
• Support budget and headcount tracking, data gaps identification, and data-driven follow-ups.
• Drive process improvements and operational efficiency across teams.

Skills

Calendar management

Travel planning

Expense reporting

Executive support

Stakeholder management

MS 365 proficiency

Communication

Project coordination

Data analysis

Report creation

Tools

SAP Concur

Outlook

Teams

SharePoint

OneDrive

PowerPoint

Job description

Insight Global seeks an Executive Assistant to support 4-5 senior executives in a fast-paced environment. The role includes complex calendar management, travel planning, expense reporting, and executive communications, with project coordination responsibilities across budgets and headcount tracking.

Strong organization and proactive problem-solving are essential for success. The ideal candidate will create reports and presentations using Microsoft 365 tools, identify process improvements, and