Executive Project Coordinator - Higher Ed Partnerships

San José State University; San Jose (CA); On-site; USD 66,000 - 73,000; Full time

Job summary

San José State University is seeking a Project Coordinator to support high-priority initiatives from the Office of the President. The role involves coordinating visible, time-sensitive projects, stakeholder engagement, and campus coordination across diverse partners and external organizations.

The position, housed in the President’s Office, provides executive-level project management and requires strong organizational and communication skills.

Qualifications

• A bachelor's degree and/or equivalent training.
• Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Responsibilities

• Coordinate special initiatives tied to presidential priorities, institutional milestones, and high-profile partnerships.
• Plan and lead interactive discovery sessions and value stream mapping workshops with campus stakeholders and subject matter experts to map current-state workflows.
• Track timelines, deliverables, decisions, and action items across university divisions and external partners.
• Support preparation of briefing materials, executive summaries, project plans, and run-of-show documents for senior leadership, including research and data gathering needed for leadership decision-making.
• Oversee the development of standard operating procedures (SOPs), quick-reference guides, and training toolkits for campus units undergoing operational changes.
• Assist with coordination between the President's Office and government, civic, educational, cultural, international, and community partners.

Skills

Project coordination

Stakeholder engagement

Executive liaison

Strategic initiatives

Google Workspace

Education

Bachelor's degree

Job description

San José State University is seeking a Project Coordinator to support high-priority initiatives from the Office of the President. The role involves coordinating visible, time-sensitive projects, stakeholder engagement, and campus coordination across diverse partners and external organizations.

The position, housed in the President’s Office, provides executive-level project management and requires strong organizational and communication skills.