Strategic Projects Lead & Documentation Specialist

San José State University; San Jose (CA); On-site; USD 83,000 - 89,000; Full time

Job summary

San José State University seeks a Project Manager and Documentation Specialist to lead complex campus-wide initiatives from initiation to closeout. You will manage scope, schedules, risks, and stakeholder engagement while coordinating FERPA matters and maintaining internal knowledge resources.

Reporting to the University Registrar, the role requires independent judgment, discretion with confidential information, and collaboration with administrators and records custodians to improve processes

Qualifications

• A bachelor’s degree or equivalent training is required.
• Four years of administrative work experience in analysis, evaluation, or policy development.

Responsibilities

• Lead multiple cross-functional projects and strategic initiatives.
• Develop project plans, schedules, dashboards, and risk-mitigation strategies.
• Coordinate FERPA-related matters and public records requests, including documentation and secure record production.
• Create and maintain business-process guides, policies, procedures, and training materials.
• Plan and coordinate Registrar Office presentations and communications.

Skills

Project management

Change management

Communication

Analytical thinking

Documentation

Policy interpretation

Stakeholder engagement

Training & facilitation

Records management

Education

Bachelor’s degree

Equivalent training

Job description

San José State University seeks a Project Manager and Documentation Specialist to lead complex campus-wide initiatives from initiation to closeout. You will manage scope, schedules, risks, and stakeholder engagement while coordinating FERPA matters and maintaining internal knowledge resources.

Reporting to the University Registrar, the role requires independent judgment, discretion with confidential information, and collaboration with administrators and records custodians to improve processes