Senior Executive Assistant to VP of Research & Innovation

The California State University; New York (NY); On-site; USD 74,000 - 93,000; Full time

Job summary

San José State University is seeking an Executive Assistant to the Vice President for Research and Innovation. The role provides confidential administrative and analytical support to the VPRI, manages sensitive communications, budgets, and projects, and coordinates across campus partners, the Research Foundation, and external entities.

The successful candidate will handle calendar management, briefing materials, and high‑level correspondence, while exercising discretion and sound judgment in

Qualifications

• Bachelor’s degree or related training with relevant work experience.
• Minimum three years of administrative experience.
• Strong confidentiality and discretion in handling sensitive matters.
• Excellent written and oral communication skills.
• Experience with budget monitoring and financial processes.

Responsibilities

• Manage sensitive administrative matters, budgets, and records involving personnel issues.
• Screen calls, greet visitors, and direct inquiries to staff as needed.
• Manage the VPRI calendar and correspondence with discretion.
• Review communications and briefing materials for executive decisions.
• Coordinate office operations and support for committees and searches.
• Draft, edit, and distribute confidential reports and presentations.
• Lead special projects from planning through completion.
• Plan division meetings and events with logistics and post‑event reporting.
• Represent the Office of the VPRI to campus leadership and external partners.

Skills

Discretion & confidentiality

Executive support

Communication skills

Budget oversight

Project & event management

Analytical thinking

Education

Bachelor’s degree or related training

Three years administrative work experience

Tools

Microsoft Office

Google Workspace

Adobe PDF

PeopleSoft

Database management basics

Job description

San José State University is seeking an Executive Assistant to the Vice President for Research and Innovation. The role provides confidential administrative and analytical support to the VPRI, manages sensitive communications, budgets, and projects, and coordinates across campus partners, the Research Foundation, and external entities.

The successful candidate will handle calendar management, briefing materials, and high‑level correspondence, while exercising discretion and sound judgment in