Executive Project & Administrative Coordinator

Celestica; Richardson (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Celestica in Richardson, TX seeks an experienced administrative professional to support senior executives and departments. The role involves coordinating meetings, travel, correspondence, and project support.

You will handle complex tasks with initiative, maintain confidential information, and mentor junior admins as needed. Strong MS Office skills and professional communication are essential.

Four to six years of relevant experience and a proactive, solution-focused mindset are expected.

Qualifications

• Strong knowledge of Access, Excel, Word and PowerPoint.
• Ability to communicate effectively, both verbally and in writing, with a wide variety of internal and external customers.
• Ability to evaluate multiple ongoing tasks and non-routine situations, determine priorities and organize work for timely completion.

Responsibilities

• Coordinates a wide variety of larger scale meetings and events on and off site including: schedules facilities and negotiates for their use; handles logistics; develops and distributes agendas and schedules; schedules participants; acts as the main point of contact for meeting information.
• Coordinates national and international travel.
• Receives and reviews incoming mail and messages and prioritizes and forwards as appropriate.
• Prepares correspondence, agendas and presentation graphics; creates and maintains office files and databases; completes and submits expense reimbursement forms and reconciles credit card statements.
• Interacts with internal and external customers on a daily basis.
• Acts as an information resource in routine and unusual situations. Provides interpretation of department policies and guidelines.
• Coordinates and completes a wide variety of special projects.
• Gathers information for production of reports, org charts, administrative procedures and company guidelines.
• Creates forms, checklists and procedures to promote efficiency and consistent operations across the department or business unit.
• Leads administrative meetings and luncheons, teambuilding initiatives and communication efforts to share best practices and promote teamwork.
• Mentors new administrative assistants and provides training and work direction.

Skills

Office administration

MS Office

Communication

Organizational skills

Problem solving

Education

Additional courses after High School

Tools

Access

Excel

Word

PowerPoint

Job description

Celestica in Richardson, TX seeks an experienced administrative professional to support senior executives and departments. The role involves coordinating meetings, travel, correspondence, and project support.

You will handle complex tasks with initiative, maintain confidential information, and mentor junior admins as needed. Strong MS Office skills and professional communication are essential.

Four to six years of relevant experience and a proactive, solution-focused mindset are expected.