Executive Administrative Assistant

CREO GROUP Inc.; Atlanta (GA); On-site; USD 70,000 - 90,000; Full time

Job summary

A growing company in Atlanta is seeking an experienced Executive Assistant to provide high-level administrative support to the executive leadership team. This role involves managing complex calendars, coordinating meetings, and providing comprehensive operational support. The ideal candidate should have 10+ years of administrative experience, with a proven ability to manage multiple priorities and strong proficiency in Microsoft Office. Competitive compensation and a collaborative work environment are offered.

Qualifications

• 10+ years of administrative support experience with 5 years supporting senior leadership.
• Professional demeanor with strong interpersonal skills.
• Ability to interact effectively in various situations.

Responsibilities

• Manage complex executive calendars and coordinate meetings.
• Provide administrative support to the CEO and executive leadership.
• Ensure accurate data entry and formatting within executive materials.

Skills

Microsoft Office Suite proficiency

Exceptional written and verbal communication skills

Ability to manage multiple priorities

Customer-service orientation

Strong interpersonal skills

Education

Associate or Bachelor’s Degree

Job description

CREO Group is growing rapidly, and we are seeking a seasoned Executive Assistant to provide high-level administrative support to the Chief Executive Officer and executive leadership team, ensuring efficient operations and seamless coordination. This highly visible role requires exceptional organizational skills, strong attention to detail, strong interpersonal skills, and confidentiality and professionalism for interacting with internal and external stakeholders at all organizational levels.

Essential Functions:

Calendar & Meeting Management

• Manage complex executive calendars, including scheduling, prioritizing, and coordinating meetings, corporate events and Board of Directors meetings.
• Arrange domestic and international travel and maintain travel policy adherence.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) to prepare agendas, create and edit spreadsheets, presentations and documents for internal and external meetings.
• Ensure accurate data entry, formatting, and quality control within all executive materials.
• Coordinate meeting logistics, including room setup, technology support, and follow-up action items.

Administrative & Operational Support

• Provide comprehensive administrative support to the CEO and other executive leadership, including document preparation, report generation, and file management.
• Assist with preparing, submitting, and tracking executive expense reports in a timely manner.
• Support special projects, research, and strategic initiatives, as assigned.
• Provide project management support, as requested, including monitoring and tracking performance.

Front-Office & Communication Support

• Manage the Atlanta office headquarters – from visitor experience to back-office needs.
• Coordinate administrative updates across all office and plant locations for consistency.
• Manage all forms of correspondence (email, phone, etc.) including Board of Directors, external customers and suppliers, and internal needs.
• Serve as a primary point of contact for internal teams, clients, and external partners.

Required Skills

• Strong proficiency in Microsoft Office Suite: Word, Excel, PowerPoint.
• Executive presence with exceptional written and verbal communication skills, and ability to interact in a variety of situations and people, sometimes under high pressure.
• Proven ability to manage multiple priorities, meet deadlines, and work independently.
• Track record of being resilient and adaptable to change, with flexibility to quickly reprioritize.
• Professional demeanor with strong interpersonal skills and customer‑service orientation.
• High level of discretion and integrity when handling confidential information.
• Commitment to our core values of Collaboration, Respect, Empowerment and Opportunity.
• 10+ years of administrative support experience, with 5 years supporting senior leadership.
• Associate or Bachelor’s Degree preferred.
• Assertive and action‑oriented experience; strong multi‑tasking, analytical thinking and organizational skills in a fast‑paced work environment.
• Cross‑functional collaboration, networking and team engagement.

Physical Demands

• Long periods of work that primarily involve sitting.
• Light work that includes moving objects up to 20 pounds.