Executive Program Logistics Coordinator

Resolve to Save Lives; Alexandria (VA); Hybrid; USD 70,000 - 82,000; Full time

Benefits offered by this job

Health insurance

Retirement contributions

Paid annual leave and sick leave

Organization-wide breaks

Professional development

Home office setup benefits

Job summary

Resolve to Save Lives is seeking a Program Administration & Logistics Coordinator to support the Chief Program Officer and the Office of the CPO. You will manage calendars, travel, expenses, contracting and procurement processes, and coordinate logistics for meetings, workshops, retreats, and other in‑person gatherings across geographies.

The role emphasizes coordination, problem solving, and liaison with program teams, Shared Services, and vendors to ensure a positive participant experience and

Qualifications

• 5+ years in administrative coordination, executive support, events or logistics
• Experience supporting senior leaders with calendar, travel and expense management
• Experience coordinating multi-participant meetings and events across geographies
• Ability to work with internal services and external vendors
• Bachelor’s degree preferred or equivalent experience

Responsibilities

• Manage day-to-day calendar and scheduling for the CPO and Office of the CPO
• Coordinate meetings across teams, geographies, and time zones
• Support travel arrangements, itineraries, accommodations, and visas
• Prepare, submit, and reconcile expense reports
• Coordinate end-to-end logistics for leadership meetings, workshops, and retreats
• Support contracting, procurement, and administrative processes
• Maintain organized records and documentation
• Identify opportunities to streamline processes and improve efficiency

Skills

Calendar management

Travel coordination

Expense management

Executive support

Event coordination

Cross-team collaboration

Process improvement

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Calendar/Meeting platforms

Travel & expense systems

Job description

Resolve to Save Lives is seeking a Program Administration & Logistics Coordinator to support the Chief Program Officer and the Office of the CPO. You will manage calendars, travel, expenses, contracting and procurement processes, and coordinate logistics for meetings, workshops, retreats, and other in‑person gatherings across geographies.

The role emphasizes coordination, problem solving, and liaison with program teams, Shared Services, and vendors to ensure a positive participant experience and