Strategic Executive Assistant to Chief Program Officer

Heartshare Human Services Of New York; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

403(B) retirement plan

Paid vacation, sick, personal days, &H

EAP (Employee Assistance Program)

Tuition assistance

Job summary

HeartShare Human Services Of New York seeks an Executive Assistant to the Chief Program Officer in Brooklyn, NY, to deliver high-level administrative support, calendar management, and coordinated communications for the CPO and senior leadership. This onsite role collaborates with program leaders, families, partners, and external stakeholders to ensure efficient operations.

You will coordinate meetings, prepare reports, and manage travel logistics while maintaining strict confidentiality and

Qualifications

• Minimum education: High school diploma or GED; Preferred: Bachelor's degree from four-year college or equivalent.
• 5+ years of administrative support, office management, or executive support experience preferred.
• Excellent calendar management, organization, multitasking, and prioritization skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and SharePoint.

Responsibilities

• Manage the CPO's complex calendar by scheduling meetings, resolving conflicts, coordinating logistics, and ensuring adequate preparation time.
• Coordinate internal and external meetings, including agendas, materials, presentations, and follow-ups.
• Prepare professional correspondence, reports, presentations, memoranda, and other executive documents.
• Screen, prioritize, and coordinate communications on behalf of the CPO with discretion.
• Coordinate travel arrangements, visitor logistics, and executive events as needed.
• Maintain organized executive files and records with confidentiality.

Skills

Calendar management

Organizational skills

Multitasking

Verbal communication

Microsoft Office Suite

SharePoint

Professional discretion

Confidentiality

Education

High school diploma or GED

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

SharePoint

Job description

HeartShare Human Services Of New York seeks an Executive Assistant to the Chief Program Officer in Brooklyn, NY, to deliver high-level administrative support, calendar management, and coordinated communications for the CPO and senior leadership. This onsite role collaborates with program leaders, families, partners, and external stakeholders to ensure efficient operations.

You will coordinate meetings, prepare reports, and manage travel logistics while maintaining strict confidentiality and