Strategic Executive Assistant to the Chief Program Officer

Heartshar; New York (NY); On-site; USD 70,000 - 105,000; Full time

Benefits offered by this job

Paid vacation

Sick time

Personal days

Holidays

Health insurance

403B retirement plan

EAP

FSA

Job summary

HeartShare is seeking an Executive Assistant to the Chief Program Officer (CPO) who will provide high-level administrative support, calendar management, and communications to advance developmental disabilities services. You will partner with senior leadership, coordinate meetings and travel, and maintain confidential records with professionalism.

Reporting to the CPO, you will organize complex agendas, prepare materials, and ensure timely follow-up with stakeholders, program staff, families, and

Qualifications

• Minimum 5 years of administrative support or executive assistance experience.
• Experience supporting a senior executive or complex administrative department preferred.
• Strong calendar management, organization, multitasking and prioritization skills.

Responsibilities

• Provide high-level executive administrative support to the Chief Program Officer (CPO).
• Manage the CPO's calendar, coordinate meetings and travel, prepare materials.
• Screen communications and draft professional correspondence with discretion.
• Maintain confidential files and support coordination with leadership, staff and external partners.

Job description

HeartShare is seeking an Executive Assistant to the Chief Program Officer (CPO) who will provide high-level administrative support, calendar management, and communications to advance developmental disabilities services. You will partner with senior leadership, coordinate meetings and travel, and maintain confidential records with professionalism.

Reporting to the CPO, you will organize complex agendas, prepare materials, and ensure timely follow-up with stakeholders, program staff, families, and