Executive Program Coordinator: C-Suite Support & Docs

Insight Global; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Insight Global in Dallas, TX is seeking a proactive Project Coordinator to support a high-visibility Program Manager overseeing enterprise-level initiatives. You will own administrative coordination, documentation, and stakeholder communication across multiple executive-level workstreams.

The role requires superb organization, the ability to capture decisions, prepare status reports, track progress, and maintain documentation across fast-moving programs.

Qualifications

• 2+ years of experience as a Project Coordinator or similar role supporting program or project management efforts.
• Experience in a fast-paced program management environment with multiple stakeholders and workstreams.
• Strong organizational and note-taking skills, with the ability to capture and communicate key information clearly.
• Proficiency with Microsoft Office Suite (PowerPoint, Excel, Outlook, Teams).
• Experience tracking budgets or financial data (Excel-based tracking preferred).
• Prior exposure to creating executive-level presentations.
• Experience using productivity tools for meeting notes and documentation.

Responsibilities

• Coordinate scheduling for executive-level meetings, partnering with executive assistants to manage calendars.
• Attend program meetings, capture notes, document key decisions and actions.
• Support the Program Manager by preparing status reports, tracking progress, and maintaining documentation across workstreams.
• Manage program-level administrative tasks, including rate logs and reporting.
• Assist with gathering and documenting project requirements.
• Create and update executive-facing PowerPoint presentations.
• Identify gaps and seek alignment when additional documentation is needed.

Skills

Project coordination

Program management support

Executive communication

Note-taking

Stakeholder collaboration

Tools

PowerPoint

Excel

Outlook

Teams

Job description

Insight Global in Dallas, TX is seeking a proactive Project Coordinator to support a high-visibility Program Manager overseeing enterprise-level initiatives. You will own administrative coordination, documentation, and stakeholder communication across multiple executive-level workstreams.

The role requires superb organization, the ability to capture decisions, prepare status reports, track progress, and maintain documentation across fast-moving programs.