Project Coordinator

Insight Global; Oakland (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Insight Global in Oakland, CA, seeks an IT Project Coordinator to support IT Project Managers across the project lifecycle, ensuring schedules, documentation, and communications are well organized and timely.

The role emphasizes collaboration in a matrixed environment, governance, and compliance, with a focus on data quality and efficient project execution. This position offers the opportunity to drive project success in a fast-paced IT setting.

Qualifications

• Experience providing administrative, coordination, or project support in IT or business environments.
• Strong organizational and time-management skills; able to manage multiple tasks simultaneously.
• Attention to detail and ability to maintain accurate project records.
• Effective written and verbal communication skills.
• Ability to work collaboratively in a matrixed team environment supporting multiple stakeholders.
• Basic understanding of IT project lifecycles and delivery processes.
• Prior experience supporting IT projects, programs, or PMO organizations.
• Familiarity with project tracking, documentation, or portfolio management tools.

Responsibilities

• Support IT Project Managers with day-to-day project coordination, including planning, execution, and closeout activities.
• Track and manage project action items, milestones, deliverables, and dependencies, ensuring updates are documented and communicated.
• Prepare, update, and maintain project documentation, including schedules, meeting notes, status reports, logs, and trackers.
• Coordinate and schedule project meetings and governance forums, including agenda preparation, meeting logistics, and follow up actions.
• Assist with project reporting and data accuracy in project management and portfolio tracking tools.
• Support compliance with IT project delivery standards, governance, and stage gate requirements by tracking required artifacts and approvals.
• Act as a communication liaison among project team members to support alignment, issue visibility, and timely follow ups.
• Assist with onboarding, documentation management, and general project administration as assigned.

Skills

Administrative support

Coordination

Project tracking

Organizational skills

Effective communication

Team collaboration

Attention to detail

IT project lifecycle knowledge

Job description

Job Description

The IT Project Coordinator provides administrative, coordination, and project tracking support to IT Project Managers and Program Managers across the project lifecycle. This role ensures project activities, documentation, schedules, and communications are well organized, accurate, and completed on time. The IT Project Coordinator plays a critical role in enabling effective project execution by reducing administrative burden and improving communication, data quality, and follow through.

Key Responsibilities

• Support IT Project Managers with day to day project coordination, including planning, execution, and closeout activities
• Track and manage project action items, milestones, deliverables, and dependencies, ensuring updates are documented and communicated
• Prepare, update, and maintain project documentation, including schedules, meeting notes, status reports, logs, and trackers
• Coordinate and schedule project meetings and governance forums, including agenda preparation, meeting logistics, and follow up actions
• Assist with project reporting and data accuracy in project management and portfolio tracking tools
• Support compliance with IT project delivery standards, governance, and stage gate requirements by tracking required artifacts and approvals
• Act as a communication liaison among project team members to support alignment, issue visibility, and timely follow ups
• Assist with onboarding, documentation management, and general project administration as assigned

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• Experience providing administrative, coordination, or project support in an IT or business environment
• Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously
• Attention to detail and ability to maintain accurate and up to date project records
• Effective written and verbal communication skills
• Ability to work collaboratively in a matrixed team environment supporting multiple stakeholders
• Basic understanding of IT project lifecycles and delivery processes
• Prior experience supporting IT projects, programs, or PMO organizations
• Familiarity with project tracking, documentation, or portfolio management tools
• Experience supporting governance, reporting, or compliance activities