Project Coordinator

Insight Global; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Insight Global in Dallas, TX is seeking a proactive Project Coordinator to support a high-visibility Program Manager overseeing enterprise-level initiatives. You will own administrative coordination, documentation, and stakeholder communication across multiple executive-level workstreams.

The role requires superb organization, the ability to capture decisions, prepare status reports, track progress, and maintain documentation across fast-moving programs.

Qualifications

• 2+ years of experience as a Project Coordinator or similar role supporting program or project management efforts.
• Experience in a fast-paced program management environment with multiple stakeholders and workstreams.
• Strong organizational and note-taking skills, with the ability to capture and communicate key information clearly.
• Proficiency with Microsoft Office Suite (PowerPoint, Excel, Outlook, Teams).
• Experience tracking budgets or financial data (Excel-based tracking preferred).
• Prior exposure to creating executive-level presentations.
• Experience using productivity tools for meeting notes and documentation.

Responsibilities

• Coordinate scheduling for executive-level meetings, partnering with executive assistants to manage calendars.
• Attend program meetings, capture notes, document key decisions and actions.
• Support the Program Manager by preparing status reports, tracking progress, and maintaining documentation across workstreams.
• Manage program-level administrative tasks, including rate logs and reporting.
• Assist with gathering and documenting project requirements.
• Create and update executive-facing PowerPoint presentations.
• Identify gaps and seek alignment when additional documentation is needed.

Skills

Project coordination

Program management support

Executive communication

Note-taking

Stakeholder collaboration

Tools

PowerPoint

Excel

Outlook

Teams

Job description

Job Description

An employer is seeking a Project Coordinator to support a high-visibility Program Manager leading enterprise-level commercial and technical initiatives. This role will play a critical part in ensuring program execution runs smoothly by owning administrative coordination, documentation, and stakeholder communication across multiple executive-level workstreams.

The Project Coordinator will work closely with the Program Manager and interact with C-suite stakeholders, supporting ongoing initiatives that focus on solution development, go-to-market strategy, and program commercialization. This individual will help drive organization, visibility, and accountability across fast-moving projects.

Key responsibilities include:

• Coordinating scheduling for executive-level meetings, partnering closely with executive assistants to manage complex calendars
• Attending program meetings (including C-suite discussions), capturing detailed notes, and documenting key decisions and action items
• Supporting the Program Manager by preparing status reports, tracking progress, and maintaining documentation across workstreams
• Managing program-level administrative tasks, including rate logs, reporting, and overall coordination efforts
• Assisting with gathering and documenting project requirements
• Creating and updating executive-facing PowerPoint presentations
• Proactively identifying gaps, asking clarifying questions, and speaking up when additional documentation or alignment is needed

This role requires a highly organized, proactive individual who can thrive in a fast-paced, high-pressure environment and act as a reliable support partner to senior leadership initiatives.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• 2+ years of experience as a Project Coordinator or similar role supporting program or project management efforts
• Experience working in a fast-paced program management environment with multiple stakeholders and workstreams
• Strong organizational and note-taking skills, with the ability to capture and communicate key information clearly
• Experience supporting executive-level meetings and interacting with senior stakeholders
• Proficiency with Microsoft Office Suite (PowerPoint, Excel, Outlook, Teams)
• Experience tracking budgets or financial data (Excel-based tracking preferred)
• Strong communication skills with the ability to ask questions, clarify requirements, and drive follow-up Experience supporting complex programs with both technical and business/commercial components
• Prior exposure to creating executive-level presentations
• Experience using tools like Copilot or similar productivity tools for meeting notes and documentation