On-Site Project Admin: Construction Docs & Coordination

Insight Global; Dallas (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

Insight Global in Dallas, Texas is seeking a detail-oriented Project Administrator to support a fast-paced construction jobsite. You will manage project documentation, coordination of onboarding, compliance, and ensure accuracy of reporting and financial tracking.

The ideal candidate brings 3+ years of administrative experience in construction or project-based environments, excels in Excel and MS Office, and can collaborate effectively with field teams, project managers, and subcontractors to

Qualifications

• Bachelor’s degree preferred
• 3+ years of administrative experience in construction, engineering, or project-based environments
• Exposure to jobsite operations, project coordination, or field support strongly preferred
• Strong attention to detail with the ability to manage multiple priorities in a fast-paced jobsite environment
• Excellent communication skills with the ability to work cross-functionally with field teams and corporate stakeholders
• Proficiency in Microsoft Office, especially Excel (tracking, reporting)
• Highly organized, proactive, and able to work independently while supporting a larger project team
• Reliable, consistent attendance (Mon-Fri, on-site presence required) Construction Industry Experience

Responsibilities

• Provide on-site administrative support to Project Managers and field leadership, ensuring smooth day-to-day jobsite operations
• Coordinate onboarding and offboarding of field personnel, including badging, site access, safety documentation, drug screenings, and new hire orientation logistics in collaboration with HR and safety teams
• Maintain and manage jobsite documentation, including Safety reports and compliance records, Daily logs and labor reports, Delivery tickets and material tracking, Project and subcontractor documentation
• Support project controls by assisting with Submittal tracking, RFI logs and updates, Document control and version management
• Track and process jobsite-related financial and administrative items, including Expense tracking and credit card reconciliation, Data entry and Excel reporting, Routing invoices, checks, and supporting documentation to correct cost codes/jobs
• Act as a liaison between the field, project teams, HR, and corporate to ensure alignment on staffing, compliance, and project documentation
• Assist with jobsite logistics, including coordinating supplies, managing inventory for field operations, and supporting site setup needs
• Ensure all documentation and reporting is accurate, up to date, and audit-ready in line with project and safety requirements

Skills

Attention to detail

Communication

Organizational skills

Cross-functional collaboration

On-site operations

Education

Bachelor’s degree preferred

Tools

Excel

Microsoft Office Suite

Job description

Insight Global in Dallas, Texas is seeking a detail-oriented Project Administrator to support a fast-paced construction jobsite. You will manage project documentation, coordination of onboarding, compliance, and ensure accuracy of reporting and financial tracking.

The ideal candidate brings 3+ years of administrative experience in construction or project-based environments, excels in Excel and MS Office, and can collaborate effectively with field teams, project managers, and subcontractors to