Executive & Personal Assistant to the CEO/COO

Happy V, LLC; Florida; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

WFH stipend

Health and wellness stipend

Meals provided (in-office)

401(k) with Company Match

Paid holidays

Job summary

Happy V is seeking a highly organized Executive & Personal Assistant to support our CEO, COO, and executive team in South Florida. This hands-on role protects executives’ time, handles day-to-day business and personal logistics, and drives task completion with minimal follow-up.

The successful candidate will coordinate calendars, travel, and materials, use ClickUp/Slack for updates, and manage multiple priorities with discretion.

Qualifications

• 3–7+ years of experience supporting a founder, CEO, or senior executive in a fast-moving business.
• Must live in South Florida and be able to support local business and personal logistics as needed.
• Excellent organization, follow-through, written communication, and attention to detail.
• Strong judgment and discretion when handling confidential information.
• Able to coordinate multiple requests and adjust priorities as needs change.
• Resourceful, calm under pressure, with a service-minded and professional approach.
• Proficiency with Google Workspace, Slack, ClickUp or similar tools.

Responsibilities

• Coordinate calendars, meetings, travel details, reminders, and follow-ups.
• Prepare meeting materials, organize documents, and track next steps.
• Coordinate logistics across the leadership team and move tasks between owners.
• Filter scheduling requests and routine logistics to protect executive time.
• Provide concise, asynchronous updates on task status and blockers.
• Use ClickUp and Slack to track requests and communicate progress.
• Coordinate personal appointments, reservations, deliveries, and errands.
• Arrange gifts for birthdays and relationships; coordinate vendors and purchasing.
• Support household and personal vendor coordination when requested.
• Keep track of key dates, confirmations, receipts, and outstanding details.

Skills

Organization

Follow-through

Communication

Discretion

Prioritization

Job description

Happy V is seeking a highly organized Executive & Personal Assistant to support our CEO, COO, and executive team in South Florida. This hands-on role protects executives’ time, handles day-to-day business and personal logistics, and drives task completion with minimal follow-up.

The successful candidate will coordinate calendars, travel, and materials, use ClickUp/Slack for updates, and manage multiple priorities with discretion.