Executive Assistant - Private Equity/Hedge Fund

Leeds Professional Resources; Miami (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

Leeds Professional Resources in Miami seeks an experienced executive assistant to provide comprehensive support to the CEO and finance leadership team. The role involves handling calls, emails, and mail, managing calendars, travel, and special projects, and coordinating meetings with internal staff.

The ideal candidate will be highly organized, discreet, and able to operate in a fast-paced environment, anticipating issues and ensuring smooth logistics for the executive team.

Responsibilities

• Provide administrative support to the CEO/C-Suite in a variety of capacities, including telephone coverage, photocopying, mail handling, monitoring/responding to email, file maintenance, and assist with completion of specially assigned projects.
• Extensive coordinating and scheduling of meetings with staff. Coordination includes calendars, reserving conference rooms/ordering catering if required, setting up conference calls, and video conference calls as needed.
• Answer, screen and direct incoming telephone calls and email to proper areas for handling.
• Coordinate executives’ schedules and executive logistics such as managing the calendar, phone calls, public appearances, travel arrangements, filing, and other scheduling as required by the CEO.
• Must be professional and courteous with all internal and external visitors.
• Manage travel for the team and booking trips
• Comfortable working at a fast pace, in a proactive manner. Anticipate logistical issues on behalf of the CEO.
• Proven ability to maintain and preserve confidentiality.
• Perform general administrative and other duties as assigned.

Job description

Exciting opportunity to join a strong financial services company based here in Miami. This role will provide executive support to a team of finance professionals.

Responsibilities:

• Provide administrative support to the CEO/C-Suite in a variety of capacities, including telephone coverage, photocopying, mail handling, monitoring/responding to email, file maintenance, and assist with completion of specially assigned projects.
• Extensive coordinating and scheduling of meetings with staff. Coordination includes calendars, reserving conference rooms/ordering catering if required, setting up conference calls, and video conference calls as needed.
• Answer, screen and direct incoming telephone calls and email to proper areas for handling.
• Coordinate executives’ schedules and executive logistics such as managing the calendar, phone calls, public appearances, travel arrangements, filing, and other scheduling as required by the CEO.
• Must be professional and courteous with all internal and external visitors.
• Manage travel for the team and booking trips
• Comfortable working at a fast pace, in a proactive manner. Anticipate logistical issues on behalf of the CEO.
• Proven ability to maintain and preserve confidentiality.
• Perform general administrative and other duties as assigned.