Operational Personal Assistant to CEO of a Public Company

Pocketbook Agency; Miami (FL); On-site; USD 70,000 - 90,000; Full time

Job summary

Pocketbook Agency is looking for a highly polished Personal Coordinator to support the CEO of a publicly traded company. This in-person role in Miami requires managing personal and lifestyle operations, coordinating complex travel logistics, and maintaining a proactive approach to scheduling and vendor management.

The ideal candidate will have 5–10+ years of executive support experience, demonstrating discretion and emotional intelligence in a high-demand environment. Flexibility and a 24/7 availability mindset are essential.

Qualifications

• 5–10+ years of experience in high-level personal or executive support (CEO-level preferred).
• Exceptional discretion, integrity, and emotional intelligence required.
• Ability to thrive in fast-paced, high-demand environments.

Responsibilities

• Own all personal and lifestyle management for the CEO.
• Coordinate complex travel logistics (commercial and private aviation).
• Manage day-to-day personal scheduling and requests precisely.

Skills

High-level personal support

Logistics coordination

Detail-oriented organization

Emotional intelligence

Job description

We are seeking a highly polished, proactive, and discreet Personal Coordinator to support our client, the CEO of a publicly traded company. This role sits within the broader “Office of the CEO” and partners closely with the Executive Assistant (corporate) to ensure seamless management of the CEO’s personal and lifestyle operations. This is a high-touch, high-responsibility role requiring exceptional responsiveness, judgment, and execution. Looking to hire ASAP.

Responsibilities

• Own all personal and lifestyle management for the CEO
• Coordinate complex travel logistics (commercial and private aviation)
• Manage day-to-day personal scheduling and requests with precision and urgency
• Manage personal calendar, and book appointments on behalf of the executive
• Oversee home and lifestyle operations, including vendor coordination
• Act as a trusted gatekeeper and problem solver, anticipating needs before they arise
• Partner closely with the corporate EA to ensure full calendar and priority alignment
• Maintain 24/7 availability and responsiveness (off-hours communication is expected)
• Other ad hoc responsibilities as needed

Requirements

• 5–10+ years of experience in high-level personal or executive support (CEO-level preferred)
• Background in:
• OR high-touch environments (e.g., luxury travel, talent agencies, event/wedding planning, VIP hospitality)
• Must be based in Miami
• Must demonstrate exceptional discretion, integrity, and emotional intelligence
• Must be able to thrive in fast-paced, high-demand environments
• Must be highly organized, detail-oriented, and relentlessly proactive

Location

Fully in-person role. Full-time 5 days a week. 24/7 mentality. Flexibility outside of standard business hours as needed. The office is located in Brickell, Miami, FL.

Compensation

Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.