Executive Assistant

Happy V, LLC; Florida; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

WFH stipend

Health and wellness stipend

Meals provided (in-office)

401(k) with Company Match

Paid holidays

Job summary

Happy V is seeking a highly organized Executive & Personal Assistant to support our CEO, COO, and executive team in South Florida. This hands-on role protects executives’ time, handles day-to-day business and personal logistics, and drives task completion with minimal follow-up.

The successful candidate will coordinate calendars, travel, and materials, use ClickUp/Slack for updates, and manage multiple priorities with discretion.

Qualifications

• 3–7+ years of experience supporting a founder, CEO, or senior executive in a fast-moving business.
• Must live in South Florida and be able to support local business and personal logistics as needed.
• Excellent organization, follow-through, written communication, and attention to detail.
• Strong judgment and discretion when handling confidential information.
• Able to coordinate multiple requests and adjust priorities as needs change.
• Resourceful, calm under pressure, with a service-minded and professional approach.
• Proficiency with Google Workspace, Slack, ClickUp or similar tools.

Responsibilities

• Coordinate calendars, meetings, travel details, reminders, and follow-ups.
• Prepare meeting materials, organize documents, and track next steps.
• Coordinate logistics across the leadership team and move tasks between owners.
• Filter scheduling requests and routine logistics to protect executive time.
• Provide concise, asynchronous updates on task status and blockers.
• Use ClickUp and Slack to track requests and communicate progress.
• Coordinate personal appointments, reservations, deliveries, and errands.
• Arrange gifts for birthdays and relationships; coordinate vendors and purchasing.
• Support household and personal vendor coordination when requested.
• Keep track of key dates, confirmations, receipts, and outstanding details.

Skills

Organization

Follow-through

Communication

Discretion

Prioritization

Job description

Happy V is one of the fastest-growing women’s wellness brands in the country. Since launching in 2019, we’ve remained completely bootstrapped while building a brand that’s redefining women’s health through science-backed supplements and education.

What We're Looking For:

Happy V is seeking a highly organized, resourceful Executive & Personal Assistant to support our CEO, COO, and executive team. This person will help keep day-to-day business and personal logistics moving, protect the executives’ time, and make sure details are handled without repeated follow-up. The role will also provide limited administrative and coordination support to the rest of the executive team. This is a hands-on support role for someone who takes ownership of execution, communicates clearly, and knows when to handle a task independently and when to ask for approval.

Responsibilities:

• Coordinate calendars, meetings, travel details, reminders, and follow-ups as delegated by the leadership team.
• Prepare meeting materials, organize documents, and track agreed-upon next steps.
• Coordinate logistics across the leadership team and keep tasks moving between the right owners.
• Help filter scheduling requests and routine logistics so the executives can protect time for higher-priority work.
• Provide concise, primarily asynchronous updates on task status, deadlines, and blockers.
• Use ClickUp and existing Slack channels, processes, and documentation to track requests and communicate progress.
• Coordinate personal appointments, reservations, deliveries, returns, and errands.
• Arrange gifts for birthdays, special occasions, and business relationships.
• Help order company swag and coordinate vendors, purchasing, and delivery.
• Support household and personal vendor coordination when requested.
• Keep track of key dates, confirmations, receipts, and outstanding details.

Qualifications:

• 3–7+ years of experience supporting a founder, CEO, COO, or senior executive in a fast-moving business.
• Must live in South Florida and be able to support local business and personal logistics as needed.
• Excellent organization, follow-through, written communication, and attention to detail.
• Strong judgment and discretion when handling confidential business and personal information.
• Comfortable coordinating several requests at once and adjusting priorities as needs change.
• Resourceful and calm under pressure, with a service-minded and professional approach.
• Proficiency with Google Workspace, Slack, ClickUp or similar project-management tools, and travel and scheduling platforms.
• Able to work independently while keeping executives informed and asking for approval when needed.
• Medical, Dental, Vision, and Life insurance
• 10 PTO days + 12 paid holidays
• 401(k) with Company Match
• WFH stipend
• Health and wellness stipend
• Meals provided (in-office)
• Monthly Supplement Wellness Products Provided

Why Join Happy V:

• Join one of the fastest-growing women's wellness brands.
• Work directly with senior leadership.
• Build and lead an expanding community function.
• Own a highly visible area of the business.
• Make a measurable impact on brand reputation, customer loyalty, and long-term growth.
• Competitive compensation, benefits, and opportunities for career advancement.
• If you're passionate about building communities, creating meaningful customer experiences, and shaping how a brand is experienced across the internet, we'd love to meet you.