Executive Personal Assistant to Owner — Calendar & Admin

FERTECH AUTOMOTIVE SOLUTIONS; Addison (IL); On-site; USD 40,000 - 60,000; Full time

Job summary

Fertech Automotive Solutions in Addison, IL is seeking an organized Personal Assistant to support the owner with daily operations and personal admin tasks. The role emphasizes discretion, multitasking, and clear communication to ensure smooth business flow.

You will manage calendars, handle calls and emails, coordinate with vendors, assist with travel, and prepare weekly summaries for payroll and records. Valid driver’s license is preferred as some errands and personal tasks may be required.

Qualifications

• Strong organizational and communication abilities.
• Reliable, punctual, proactive and able to work independently.
• Proficient with email, calendars, spreadsheets, and basic office software.
• Professional customer service skills.
• Valid driver’s license required; reliable transportation.
• Administrative or PA experience preferred.

Responsibilities

• Manage owner’s calendar, appointments, meetings, and reminders.
• Answer calls, monitor emails, and follow up on requests.
• Assist with customer scheduling using Tekmetric and ShopGenie.
• Organize documents, invoices, and company records.
• Track hours and prepare weekly payroll summaries.
• Coordinate with vendors, suppliers, and service providers.
• Arrange travel, errands, and personal appointments.
• Maintain task lists and priorities for the owner.
• Handle confidential business and personal information discreetly.

Skills

Organizational skills

Communication

Time management

Reliability

Independence

Email/calendar proficiency

Office software

Customer service

Driver's license

Tools

Tekmetric

ShopGenie

Job description

Fertech Automotive Solutions in Addison, IL is seeking an organized Personal Assistant to support the owner with daily operations and personal admin tasks. The role emphasizes discretion, multitasking, and clear communication to ensure smooth business flow.

You will manage calendars, handle calls and emails, coordinate with vendors, assist with travel, and prepare weekly summaries for payroll and records. Valid driver’s license is preferred as some errands and personal tasks may be required.