Senior Executive Assistant to President & Owner (On-Site)

ForceBrands; West Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

ForceBrands in the Chicago area is seeking an experienced Executive Assistant to provide high-level administrative and organizational support to its President and Owner. The role demands discretion, proactive problem solving, and the ability to manage a dynamic schedule.

You will handle calendar management, travel logistics, correspondence, meeting preparation, and cross-functional coordination, while maintaining confidentiality in a fast-paced, private company environment.

Qualifications

• At least five years of experience directly supporting a President, Owner, CEO, senior executive, or other C-suite leader.
• Experience in privately held, family-owned, manufacturing, or consumer products environments is preferred.
• Advanced calendar management, scheduling, prioritization, and organizational capabilities.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated professionalism, discretion, and sound judgment.
• Ability to work independently and manage multiple priorities.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Valid driver’s license and reliable transportation preferred.

Responsibilities

• Manage the President and Owner’s calendar, appointments, meetings, calls, and daily schedule.
• Coordinate internal and external meetings, prepare agendas, organize materials, document action items, and manage follow-up.
• Proactively identify scheduling conflicts and shifting priorities.
• Draft, edit, and proofread correspondence, presentations, reports, and executive materials.
• Act as gatekeeper and primary point of contact for internal teams, customers, vendors, and partners.
• Coordinate business travel, including flights, hotels, ground transportation, itineraries, and expenses.
• Prepare expense reports, invoices, reimbursements, and maintain confidential records.
• Provide occasional personal administrative assistance and special projects.

Skills

Calendar management

Scheduling

Organization

Communication skills

Discretion & professionalism

Independent work

Microsoft Office & Teams

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

ForceBrands in the Chicago area is seeking an experienced Executive Assistant to provide high-level administrative and organizational support to its President and Owner. The role demands discretion, proactive problem solving, and the ability to manage a dynamic schedule.

You will handle calendar management, travel logistics, correspondence, meeting preparation, and cross-functional coordination, while maintaining confidentiality in a fast-paced, private company environment.