Executive & Personal Assistant to CEO (2nd Assistant)

Solomon Page; New York (NY); Hybrid; USD 81,000 - 99,000; Full time

Benefits offered by this job

Gym reimbursement

Catered lunch

Profit sharing

401k

Job summary

Solomon Page is seeking an Executive & Personal Assistant to support the CEO in a Midtown Manhattan-based investment firm. This role combines professional and personal duties, ensuring the CEO’s time and household affairs are managed discreetly and efficiently.

The position requires 2+ years of administrative experience, a Bachelor's degree, and a proactive, confidential, problem-solving mindset. Hybrid schedule with four days in office and one remote day; salary around 90k base with over-time

Qualifications

• 2+ years of administrative experience in a corporate environment.
• Bachelor's degree required.
• Extremely polished and professional with high discretion.
• Ability to interact with colleagues at all levels in a fast-paced environment.
• Flexible, proactive, resourceful, and efficient.

Responsibilities

• Provide high-level executive and personal administrative support to the CEO.
• Coordinate and manage heavy calendars across multiple time zones.
• Plan and coordinate domestic and international travel with detailed itineraries.
• Process expense reports using Concur.
• Update marketing information in Salesforce CRM.

Skills

2+ years admin experience

Bachelor's degree

Confidentiality

Organizational skills

Calendar management

Education

Bachelor's degree

Tools

Concur

Salesforce

Job description

A leading Investment Firm in Midtown Manhattan (gorgeous offices!) is seeking a highly organized, discreet, and resourceful Executive & Personal Assistant to support their CEO across both professional and personal responsibilities. This dual‑scope role serves as a second layer of support alongside the existing Executive Assistant, ensuring the CEOs time, priorities, and household affairs are managed seamlessly. Candidates must have a minimum of 2+ years of applicable administrative experience, ideally working in a corporate office environment, and a Bachelors degree is required. The ideal candidate is a proactive problem‑solver who thrives in a fast-paced environment, anticipates needs before they arise, and handles sensitive information with the utmost confidentiality. This is an amazing opportunity to gain exposure to a high‑profile C‑level executive who is incredibly nice, even‑keeled, and supportive of career growth!

• Salary depends on experience (90k base), plus paid overtime and discretionary bonus eligibility. Amazing benefits, including gym reimbursement, catered lunch when in office, profit sharing, 401k, etc.
• Hours are 9:00am-6:00pm, with flexibility as needed. Hybrid work schedule (4 days in office / 1 day remote).

Responsibilities

• Provide high-level executive business and personal administrative support to the CEO, working in tandem with the existing Executive Assistant.
• Coordinate and manage heavy calendars for meetings in various time zones.
• Maintain various spreadsheets for the department.
• Plan and coordinate complex domestic and international travel arrangements and detailed itineraries.
• Manage and process expense reports using Concur.
• Update and maintain marketing information using CRM database (Salesforce).
• Work closely with the other EAs throughout the different offices.
• Assist with other projects and responsibilities at the teams discretion.

Required Qualifications

• Minimum 2+ years of applicable administrative experience, ideally working in a corporate environment.
• Bachelors degree required.
• Extremely polished and professional.
• Ability to interact with colleagues at all levels in a fast‑paced environment, often under pressure.
• Flexible, proactive, resourceful, and efficient.
• High level of confidentiality.
• Exceptional communication skills, strong decision‑making ability, and attention to detail.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long‑term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.