Executive Assistant

Solomon Page; New York (NY); On-site; USD 34,440 - 41,328; Full time

Benefits offered by this job

Medical

Dental

401(k)

Direct deposit

Commuter benefits

Job summary

Solomon Page is seeking an Executive Assistant to provide high-level administrative support to the President & CEO. The EA works closely with the CEO’s Executive Assistant to coordinate scheduling, travel, expense reporting, and phone coverage, while handling confidential matters with professionalism.

The ideal candidate is polished, proactive, highly organized, and able to communicate clearly with VIPs, guests, employees, and stakeholders in a fast-paced office environment.

Qualifications

• Bachelor’s degree and 1–2 years of administrative experience in a fast-paced environment.
• Highly organized with strong attention to detail and deadline awareness.
• Excellent verbal and written communication; professional demeanor.
• Ability to manage multiple tasks and priorities simultaneously.

Responsibilities

• Positively represents executives and the organization at all times and follows policies.
• Completes monthly expense reports
• Arranges travel for executives and guests
• Answers and screens telephone calls and visitors with high-level professionalism
• Acts as ambassador by sharing social media content to amplify reach
• Handles special projects and other administrative functions

Skills

Highly organized

Strong communication

Attention to detail

Proactive

Team player

Education

Bachelor’s degree

Tools

MS Word

Excel

PowerPoint

SharePoint

Universe

Job description

Our client is looking to fill the role of Executive Assistant. With minimal direction, the Executive Assistant (EA) provides high-level administrative support to the President & CEO and assists other executive assistants on the 12th floor as needed. The EA works closely with the President & CEO’s Executive Assistant to coordinate and manage a wide range of administrative responsibilities, including expense reports, travel arrangements, phone coverage, scheduling, and other operational support as needed. The EA must consistently demonstrate professionalism, sound judgment, discretion, and confidentiality in handling sensitive internal and external matters, including interactions with VIPs, guests, patrons, employees, and other key stakeholders. The ideal candidate is polished, proactive, high-energy, results-oriented, and exceptionally organized, with outstanding written and verbal communication skills and a strong commitment to providing the highest level of service.

• Pay rate: $25-30HR per hour

Responsibilities

• Positively represents executives and the organization at all times and follows organizational policies and procedures
• Completes monthly expense reports
• Arranges travel for executives and guests
• Answers and screens telephone calls and visitors, with a high-level touch and professionalism, tactfully handling inquiries and referring to appropriate party, as needed
• Serves as an ambassador by actively sharing social media content to amplify organizational reach and engagement
• Handles special projects and other administrative functions as assigned

Required Qualifications

• Highly organized with proven ability to meet deadlines and budgets.
• Strong team player who collaborates well with others
• Ability to take ownership of all tasks and manage simultaneously
• Strong verbal communication and good business writing skills
• Positive and professional demeanor with excellent interpersonal, administrative, and managerial skills
• Ability to handle and prioritize multiple tasks while maintaining attention to detail
• Resourcefulness, creativity, and strong problem‑solving and research skills
• Bachelor’s degree
• 1-2 years of administrative experience in a fast-paced environment
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks proficiently with very strong attention to detail and follow up
• Excellent communication skills, written and verbal
• An independent thinker who is very detail oriented with excellent organizational skills
• A high energy team player who is proactive with great initiative
• Ability to perform thorough research to compile information and generate reports
• Proficient in MS Word, Excel, PowerPoint, and SharePoint. Knowledge of ticketing software, especially Universe a plus
• Entrepreneurial spirit; excited about the future of media
• Strong work ethic with preference for in-person collaboration in a high-energy office environment
• Able to work flexible hours and overtime (nights, weekends and holidays, if needed)
• Bilingual fluency in Spanish a plus

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

• medical
• dental
• 401(k)
• direct deposit
• commuter benefits

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.