Executive Assistant to Co-CEO

BCL Search; New York (NY); On-site; USD 117,000 - 143,000; Full time

Benefits offered by this job

Discretionary bonus

Excellent benefits

Job summary

A boutique asset management firm is seeking an Executive Assistant to support their Co-CEO. Key responsibilities include managing scheduling, arranging travel, and providing administrative support to a small team. The ideal candidate should have 3-5 years of experience, preferably in financial services, a bachelor's degree, and proficiency in Microsoft Office. This role promises a dynamic work environment, working in-office five days a week, alongside excellent benefits and a discretionary bonus.

Qualifications

• 3-5 years of administrative experience required.
• High level of discretion and confidentiality needed.
• Experience ideally from financial services sector.

Responsibilities

• Handle heavy scheduling for internal and external meetings.
• Manage complex calendars and arrange intricate travel itineraries.
• Prepare travel-related expense reports.

Skills

Administrative support

Excellent written and oral communication skills

Attention to detail

Proactive and self-starter mentality

Speedy response time

Education

Bachelor’s Degree

Tools

Microsoft Office

CRM systems

Excel

Job description

Our client, a boutique asset management firm in Chelsea, is looking to hire an Executive Assistant to support a Co-CEO. This person will also help the other admins run the office. They will provide administrative support to the Executive and a small team which will include calendar management, scheduling, travel arrangements and expense reports. This person will also help with research, and other ad hoc projects as needed. This would be an amazing opportunity for someone to join a close-knit group with incredible employee retention. It is a dream opportunity! This role is 5x days a week in-office.

This Executive works at an impressive level of efficiency and the candidate must be extremely efficient and responsive!

RESPONSIBILITIES

• Handle heavy scheduling for internal and external meetings
• Manage complex, always changing calendars
• Arrange heavy domestic and international travel with intricate itineraries
• Collect all travel-related expense receipts and prepare expense reports for reimbursement
• Take inventory and order office and pantry supplies
• Help coordinate daily lunches
• Conference room coordination
• General research preparation for MD & team
• Input notes in their CRM system
• Additional ad hoc projects as needed

REQUIREMENTS

• Bachelor’s Degree is preferred
• 3-5 years of administrative experience
• Extremely speedy response timeWell-versed in Microsoft Office
• High level of discretion and confidentiality
• Excellent written and oral communication skills
• Proactive and self-starter mentality
• Very detailed oriented
• Takes direction well
• Ideally out of financial services
• Experience with Excel and/or CRM a plus

SALARY

$130K base + Discretionary Bonus + Excellent Benefits