Executive Assistant to 2 Senior Executives

Career Group; New York (NY); Hybrid; USD 120,000 - 130,000; Full time

Benefits offered by this job

Health benefits

401(k) with 4% company match

PTO & Leave: Starts at 15 vacation/20

Cell phone reimbursement

Charitable gift matching $5,000

Job summary

Career Group is seeking an exceptional Executive Assistant to support two senior leaders, including the General Counsel, in a boutique global investment setting. The role partners closely with the executives to drive efficiency, manage calendars, travel, and expense reporting, and contribute to firm-wide events.

The ideal candidate will be proactive, discreet, and collaborative, with 4+ years of EA experience, strong MS Office, and experience with legal/billing systems.

Qualifications

• 4+ years as EA, Legal Assistant, or Senior Admin supporting executive leadership—preferably within a law firm, consulting or financial services environment.
• High proficiency in MS Office (Outlook, Teams, SharePoint), Adobe, DocuSign, and Concur/expense platforms.
• Experience with legal billing software or contract management systems is a plus.
• Exceptionally detail-oriented, adaptable, and self-motivated with a discreet mindset.

Responsibilities

• Provide seamless, high-touch support to two senior executives, managing heavy Outlook calendar coordination and scheduling, domestic and international travel logistics, and expense reports in Concur.
• Build structured processes for the legal/compliance team and assist with contract administration and document management.
• Serve as a liaison with internal teams, external stakeholders, and third-party partners.
• Work collaboratively alongside an administrative team to ensure smooth operations.

Skills

Calendar management

Travel logistics

Outlook/Office suite

Concur/expense platforms

Education

4+ years as EA/Legal Assistant

Tools

Outlook

Teams

SharePoint

Concur

DocuSign

Adobe

Job description

Executive Assistant to 2 Senior Executives

A premier, boutique global investment firm is seeking an exceptional, proactive Executive Assistant to support two dynamic, collaborative senior leaders, including the General Counsel.

This position is ideal for a high-initiative administrative professional who excels as a strategic partner. The ideal candidate will serve as a true co-pilot—managing up, establishing efficient workflows, anticipating needs, and proactively keeping operations running smoothly. Additionally, you will serve as a core culture carrier, partnering closely with the firm's administrative team on firm-wide events, service days, and annual meetings.

Location: NYC (Madison Square Park area)

Work Arrangement: Hybrid – typically 3 days/week in-office; offering additional remote flexibility when executives travel or are out of office.

Hours: Monday – Friday, 9:00 AM – 5:00/5:30 PM (responsiveness for urgent after-hours needs)

• Base Salary: $120,000 – $130,000 (Exempt) + Discretionary annual performance bonus
• Health benefits, 401(k) with an immediate 4% company match
• PTO & Leave: Starts at 15 vacation days (accrues up to 20 days over time) + untracked sick days
• Cell phone reimbursement
• $5,000 annual corporate matching for charitable gifts

Key Responsibilities include:

• Provide seamless, high-touch support to the 2 senior executives, managing heavy Outlook calendar coordination and scheduling, domestic and international travel logistics, and expense reports in Concur.
• Build structured processes for legal/compliance team
• Proactively take tasks off executives' plates.
• Assist with contract administration and document management.
• Serve as a liaison with internal teams, external stakeholders, and third-party partners.
• Work collaboratively alongside an administrative team

Ideal Candidate Profile & Qualifications

• 4+ years as an EA, Legal Assistant, or Senior Admin supporting executive leadership—preferably within a law firm, consulting or financial services environment.
• High proficiency in MS Office (Outlook, Teams, SharePoint), Adobe, DocuSign, and Concur/expense platforms. Experience with legal billing software or contract management systems is a plus.
• Exceptionally detail-oriented, adaptable, and self-motivated. You possess a responsive mindset rather than a strict "clock-in/clock-out" approach.
• Warm, personable, and confident interfacing with stakeholders at every level with utmost discretion and sound judgment.