Remote Executive Assistant & Schedule Maestro

Simera; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role requires discretion, proactive problem solving, and the ability to manage multiple priorities, calendars, emails, and travel arrangements.

You will coordinate meetings, prepare documents, handle expense tracking, and maintain organized digital files. Strong communication and tool proficiency (Google Workspace or Microsoft Office) are essential, as is the

Qualifications

• Previous experience as Personal Assistant or Executive Assistant.
• Experience managing schedules, communications, and administrative tasks.
• Ability to handle confidential and sensitive information.
• Strong communication and interpersonal skills.
• Reliable remote-work setup and dependable internet connection.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments with timely follow-up.
• Monitor emails, messages, calls, and other communications.
• Prepare and organize documents, reports, and presentations.
• Coordinate meetings, travel, and itineraries.
• Assist with expense tracking, invoices and records.
• Maintain organized digital files, contacts, and records.
• Support personal and professional projects and ensure deadlines are met.
• Anticipate needs and maintain strict confidentiality.

Skills

Calendar management

Communication

Time management

Discretion

Proactive problem solving

Multitasking

Follow-up

Professional communication

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Video conferencing

Job description

Simera is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role requires discretion, proactive problem solving, and the ability to manage multiple priorities, calendars, emails, and travel arrangements.

You will coordinate meetings, prepare documents, handle expense tracking, and maintain organized digital files. Strong communication and tool proficiency (Google Workspace or Microsoft Office) are essential, as is the